]Members Present: The following Directors were present and acting:
- Jodi Lightfoot, Vice President
- Larry Ioffredo (absent)
- Gary Osteen
- Erica Fisher
- Mike Lomas, Chairman and President
Managers:
- Kasey O’Halloran
Call to Order: The Regular Meeting of the Board of Directors of Timbers Water & Sanitation District was called to order by President Lomas on September 18, 2023, at 6:01 pm, noting a quorum was present.
Consent Agenda: The Board reviewed the regular meeting minutes, financial statements, and the AR report from August 2023. Upon motion duly made by Ms. Lightfoot and seconded by Mr. Lomas it was
RESOLVED to approve the consent agenda.
Invoices: Invoices for August 2023 were reviewed; Ms. Lightfoot would like a pause on the payment for D&D until a conclusion is brought on the lid; all other invoices were approved for payment. Upon motion duly made by Mrs. Fisher and seconded by Mr. Osteen, it was
RESOLVED to approve payment of the open invoices.
Transfer of funds from TWSD to TWSWA Enterprise:
None needed.
Manager’s Updates: From John Fitzgerald: August BOD removal was 98% and TIN results were 5.0mg/l, good results. We are currently fighting our 2 year rolling avg. for Nitrogen Ammonia removal. We had some bad results over the winter and it threw us off our limit. Not a big deal but we will get a violation letter. They seem to group these “soft violation” letters every three months. D & D was able to install a riser and on manhole 22.1. They used the old lid because it “keyed” into the new riser better. They spread straw and this project is complete. I have finally heard back from Doug Crowl at Aslan. They are going to purchase the defective backflow preventer and I will have it installed and inspected. The new heater is mounted and operating. You will get a bill from Ken Boggs, he installed it for us. This was originally installed 8/31/23 and completed on 9/5/23, yesterday. He had to come back to troubleshoot.
Old and New Business:
Lot 1 Easement – Mrs. Sherman will get back to Mrs. O’Halloran soon.
Water Meters – Tabled until next month.
Budget 2024 – Mrs. O’Halloran brought up the 2024 Budget to the board as it will be presented in it’s first draft at the October meeting. She updated the Board on the change in the Assessors valuation in properties in Routt County and let the Board know that the Mill Levy will be substantially lower this coming year than in the past. The Board agreed that that is the right thing to do, however keeping in mind that the reserves need to maintain a certain level due to the age of the system.
Contracts – Mr. Lomas emailed the attorney to get clarification between contractor vs. paying an LLC to appropriately differentiate between contractor and employee. Mrs. Sherman agreed that in paying the contractors the additional hourly rate would move their classification to employee rather then contractors. Mr. Lomas will continue to get this topic clarified.
Water Court – Mr. Gibbons suggested getting the Water Court’s permission to capture the water in the pond for fire fighting purposes. Ms. Lightfoot suggested speaking with Melinda on this topic. Mr. Lomas will continue to get an understanding of this topic.
Reserve Investment – Mr. Lomas would like to hear further from Mr. Ioffredo on options for investing the reserve funds to gain a larger interest rate.
With business concluded and upon motion duly and unanimously approved, it was
RESOLVED to adjourn the regular meeting the Timbers Water & Sanitation District Board of Directors
at 6:40pm, this 18th day of September 2023.
Respectfully submitted, Kasey O’Halloran
District Manager, Timbers Water and Sanitation District