Members Present: The following Directors were present and acting:
- Jodi Lightfoot, Vice President
- Larry Ioffredo (absent)
- Gary Osteen
- Brock Knez
- Mike Lomas, Chairman and President
Managers:
- Kasey O’Halloran
- John Fitzgerald
Call to Order: The Regular Meeting of the Board of Directors of Timbers Water & Sanitation District was called to order by President Lomas on March 13, 2023, at 6:01 pm, noting a quorum was present.
Consent Agenda: The Board reviewed the regular meeting minutes, financial statements, and the AR report from February 2023. Upon motion duly made by Ms. Lightfoot and seconded by Mr. Knez it was
RESOLVED to approve the consent agenda.
Invoices: Invoices for January 2023 were reviewed; all invoices are approved for payment. Motion also granted approval for payment for the CDC invoice for project 2623.002J from 2/14/2023 through 3/13/2023 upon Mrs. O’Halloran’s review and approval. Upon motion duly made by Mr. Knez seconded by Ms. Lightfoot, it was
RESOLVED to approve payment of the open invoices.
Transfer of funds from TWSD to TWSWA Enterprise:
None needed.
Manager’s Updates: John Fitzgerald reported that the BOD removal for February was 83.2%. This is below the required removal of 85%, he expects a violation letter in the future. Effluent TIN was 4.1mg/L, again staying below the limit. Matt from Browns Hill came on 2/20/2023 and properly connected the influent flow meter to the control panel. There is a signal from the FL-1500 (influent flow meter) to the control panel. However, it needs to be recalibrated. Browns Hill is coming up to perform the recalibration. They will be entering the manhole (confined space) with a portable flow meter to get accurate real time data in order to have a baseline reference. Matt from Browns Hill also had a look at the auto samplers, on his return visit he will continue working to get them functional. Matt is ordering six motor starters for backup that are vital for plant operation.
Currently the UV lights are not producing the proper output for effective disinfection. This results in undesirable ecoli reduction. John has inspected them and performed a cleaning however that did not solve the issue. He has reached out to Hallet (manufacturer) for help and made some adjustments without resolving the issue. It was discussed that the temperature in the control room has issues with the fan turning on due to the placement of the thermostat. John has purchased a portable heater for now and it has brought up the temperature in the control room.
Native Excavating repaired the fire hydrant on Buckingham Lane that was damaged. A permanent solution will be priced out this Spring to protect this hydrant in the future.
Old and New Business:
CDC WWTF Update – Tabled until next meeting.
CDC FAQs – Tabled until next meeting.
Lot 1 Easement – Ms. Sherman still has nothing from Walter McGill on the necessary legal descriptions.
Election Update– Mr. Lomas, Knez and Osteen have completed self nomination forms and submitted prior to the deadline. This allows for the cancellation of the election. Mr. Lomas made a motion to approved Resolution 2023-04 and Ms. Lightfoot seconded the motion. It passed unanimously.
2022 Audit – Mrs. O’Halloran proposed the Draft Audit documents. Mr. Lomas made a motion to official accept the 2022 Audit as completed by Catterson and Company. Ms. Lightfoot seconded the motion and it passed unanimously.
SRF Closeout meeting – Mrs. O’Halloran stated that to complete the SRF Loan with the State of Colorado, a Fiscal Sustainability Report and Resolution accepting Aslan Construction completed. Mrs. Lightfoot made a motion to accept the proposed Fiscal Sustainability Report and Resolution 2023-005 accepting Aslan Construction’s work. Mr. Lomas seconded the motion and it passed unanimously.
Water Meters – The Board discussed further the need and urgency of water meters for the District. Mr. Lomas proposed that the Board does the due diligence in 2023 for completion with the 2024 budget.
Executive Session – the Board dismissed for Executive Session at 7:13 pm. and concluded at 7:43p.m.
With business concluded and upon motion duly and unanimously approved, it was
RESOLVED to adjourn the regular meeting the Timbers Water & Sanitation District Board of Directors
at 7:45 pm, this 13th day of March 2023.
Respectfully submitted, Kasey O’Halloran
District Manager, Timbers Water and Sanitation District