Members Present: The following Directors were present and acting:
- Jodi Lightfoot, President
- Ronald Krall
- Gary Osteen
- Brock Knez
- Mike Lomas (absent)
- Kasey O’Halloran
- Tammy Lake, CDC
Call to Order: The Regular Meeting of the Board of Directors of Timbers Water & Sanitation District was called to order by President Lightfoot on January 10, 2022 at 6:04 pm, noting a quorum was present.
Consent Agenda: The Board reviewed the regular meeting minutes, financial statements, cashflow sheet and the AR report from December 2021. Upon motion duly made by Mr. Osteen and seconded by Mr. Knez, it was
RESOLVED to approve the consent agenda.
Invoices: Invoices for December 2021 were reviewed. Upon motion duly made by Dr. Krall and seconded by Mr. Osteen, it was
RESOLVED to approve payment of the open invoices except for holding off on payment of the Aslan invoice until Mr. Lomas is able to report back on status of punchlist items.
Transfer of funds from TWSD to TWSWA Enterprise:
District Manager Update:
In general, all is going well within the District, John Fitzgerald and Tim Gibbons have not reported any issues this past month.
Audit Engagement Letter – Mrs. O’Halloran received the Audit Engagement letter form Catterson LLC to complete the 2021 audit. Dr. Krall made a motion to approve the engagement letter and Mr. Knez seconded the motion. The motion passed unanimously.
Resolution 22-01 – Designating Meeting Location – Mrs. O’Halloran proposed resolution 22-01 designating the meeting locations and publication details for 2022. Mr. Osteen made the motion to approve the resolution and Dr. Krall seconded the motion, it passed unanimously.
May Election – Two Board Member’s term expiration – Dr. Krall and Ms. Lightfoot’s terms will expire in May 2022. Dr. Krall does not intend to continue on with the Board unless necessary. Ms. Lightfoot has submitted her self-nomination form to take on another three-year term. Larry Iofredo has been sent the self-nomination form as he has expressed interest.
Resolution 22-02, Mail Ballot Election and Resolution 22-03, Designating Election Official – Resolution 22-02 designating the election be held as a mail-in ballot was proposed. Resoultion 22-03 designating Kasey O’Halloran as the election official was proposed. Dr. Krall made the motion to approve these resolutions and Mr. Knez seconded the motion. It passed unanimously.
Fire Hydrant 16 Update – Tim Maxwell has located two options for where this fire hydrant can be moved. Tammy with CDC has been asked to review the potential location to see if it is within the current easement or if a new easement is needed. Tammy and Ms. Lightfoot have asked Mrs. O’Halloran to contact the building department at the County to assure that Timber’s is contacted for all utility sign offs in the future. CDC will confirm the easement location and Ms. Lightfoot will send on to Native Excavating for conversation on pricing. The Board would like CDC to get the answers to the easement location and make a plan for the summer on this work from there.
WWTF, Reclamation Updates and Pay App Status – Mr. Lomas has been out of town but a call with Aslan and CDC is pending to resolve the punch list items before paying Pay App #7. The permit for the lower lagoons has not been terminated yet so John Fitzgerald will continue to sample the lower lagoon portion until that is received. Ms. Lightfoot will continue to follow up with CDPHE to receive this permit termination.
Dam Project and Easement Discussion – Tammy stated she still owes the Board details on grants and loans that will help fund this project. She is still doing the research and will get back to Board with more details. Tammy has sent out the easement exhibit to the Board and reviewed with Board members during the meeting.
Lot 1 Easement – The Board directed Mrs. O’Halloran to review the billing submitted from CDC on this topic. The agreement was that the homeowners would pay for this cost. Mrs. O’Halloran has also been asked to get Ms. Sherman started on the process of revising/rewriting the easements based on the agreed upon agreement.
With business concluded and upon motion duly and unanimously approved, it was
RESOLVED to adjourn the regular meeting the Timbers Water & Sanitation District Board of Directors at 7:21 pm, this 10th day of January 2021.
Respectfully submitted, Kasey O’Halloran
District Manager, Timbers Water and Sanitation District