Members Present: The following Directors were present and acting:
- Ron Krall, President left at 6:35
- Gary Osteen, Vice President
- Ash Lesniak
- Brock Knez
- Ellen Dalton
- Mary Andre – CDC
- Jodi Lightfoot
Call to Order: The Regular Meeting of the Board of Directors of Timbers Water & Sanitation District was called to order by President Ron Krall on February 8, 2016 at 5:37pm, noting a quorum was present.
Minutes: The Board reviewed the Regular Meeting minutes of the January 11, 2016 meeting. Upon motion duly made, seconded and unanimously approved, it was
RESOLVED to approve the meeting minutes.
Financials: The January 2016 Financial Statements were reviewed. Upon motion duly made, seconded and unanimous, it was
RESOLVED to approve the financials.
Invoices: Invoices for January 2016 were reviewed. TWSD discussed future billing from CDC. Jodi asked Mary to submitting invoices each month and to bring paper copies to the board meetings. Upon motion duly made, seconded and unanimously approved, it was.
RESOLVED to approve payment of the open invoices.
Transfer of Funds: Ellen Dalton said she would need $10,000 transferred to the Enterprise. Upon motion duly made, seconded and unanimously approved, it was
RESOLVED Transfer $10,000 to the Enterprise
Small Community Grant:
Ron Krall announced that TWSD was awarded the grant for the water tank, fire hydrants and water meter project. TWSD was not awarded the grant for the sanitation system. Mary contacted the state and received the reviewer’s notes for the sanitation project grant. She discovered TWSD didn’t receive points for some items that were anticipated. TWSD crafted a letter that was sent to CDPHE pointing out these items and requesting further explanation. The state responded confirming receipt of the letter and stating they would review the points mentioned.
Water Tank Project:
Mary submitted a design to CDPHE of the water tank project including storage and painting. CEPHE said they will hold off on approval until the project is confirmed. Included in the grant are monies to cover upgrades to the remaining fire hydrants inducing the hydrant at the Lomas’ house, and installation of residential meters for the entire service area.
The Pittsburg Tank & Tower Maintenance Co quote did not include temporary water storage. Mary said she will be sending the addition to Hugh at Pittsburg so this can be added to the quote. Mary also mentioned that Luanna Barrett from the State will be coming up to Steamboat in late February. She will be the project manager on the water tank project. She will want to take a tour of the Timbers site.
Mary said she has the original quote and design. There are some upgrades that can be done.
Jodi gave an overview of the income survey project. She said the revised survey methodology is still not complete, but it should state that residents are required to live in the district more than 6 months out of the year to qualify. This rule would eliminate all but 2 homes in the preserve. It might be important to include the preserves if TWSD can refinance the DOLA loan currently at 5% interest rate. TWSD will need to review the DOLA loan contract to see if it can be re-financed. Maybe TWSD could possibly get a USDA loan with a lower interest rate.
Mary said that CDC is not as far along on the PNA as hoped. They have not received all the costing information back and are still looking at ballpark pricing. Mary said the amortization costs are higher for pressure system, but at 60 years out, we would be seeing a long term view that the gravity sewer replacement would be more expensive. Mary added the pipe materials used in the original system are inferior to piping used today. Lifetime estimates for today’s materials range from 50-100 years. Ron asked what is the cutoff to compare costs 20, 40, 60 years out. Mary said it is typical to look at a 20 year window.
Ash Lesniak asked if CDC was looking at all options including re-lining the current lagoons. Jodi mentioned that TWSD has new data and could redesign based on 15,000gal/day rather than the original design for 25,000gal/day standards. If TWSD fixes the collection system and reduces the I&I the waste water treatment system could be designed for 15,000 gl/day. Mary said the current affluent rules for lagoons are stricter than they used to be; to meet ammonia standards, might require insulation over the top to keep the temp higher. The current requirements are for 3 cells, TWSD currently have 2. Mary said they have not looked at this recently. Adjacent property might be required. It might be possible to purchase additional land or expand the easement. Mary will send the survey to Jodi to review the property lines. Mary said she can wrap up the estimates and send via email.
Sediment in water line:
Ron said he doesn’t have any new information. Mary said she did the calculations and the pressure at the Spooner’s house is 90psi.
Appointment of Board member to fill vacant position:
The Self nomination forms are due by end of the month. Ash suggested sending out an email notifying the Timbers community that a board positon is open. Jodi will send out the notice and will ask Bryan Ayer of the Condos to forward the email to the condos residents and post the position.
Water testing for Manganese and Phosphate:
Jodi said Tim is out of town, but will collect water for testing as soon as he returns. The results will take approximately 1 month.
Ellen said the call for election must be published by Feb 18. TWSD must appoint a designated election official. TWSD currently has 3 positions up for election and 1 vacant position to fill. The vacant position is for a 2 year term. There is a form of resolution the board is required to pass to adopt an election in May. If TWSD receives more applications than there are positions, TWSD will be required to hold an election. The next election opportunity will be November. Upon motion duly made, seconded and unanimously approved, it was
RESOLVED Ellen Dalton will be the designated election official
Ellen will forward the self-nomination forms to the board members. The forms need to be completed, signed, and by a witness, then returned to Ellen by February 18th.
With business concluded and upon motion duly made, seconded and unanimously approved, it was
RESOLVED to adjourn the Regular Meeting the Timbers Water & Sanitation District and Board of Directors at 7:15p.m., this 8th day of February, 2016.