Members Present: The following Directors were present and acting:
- Krall, President
- Gary Osteen
- Brock Knez
- Jodi Lightfoot
- Dusty Atkinson
- Kasey O’Halloran
- Mary Andre, CDC Engineering
- Melinda Sherman, Sharp, Sherman and Engle
Call to Order: The Regular Meeting of the Board of Directors of Timbers Water & Sanitation District was called to order by President Dr. Krall on March 11, 2019 at 5:40 pm, noting a quorum was present.
Minutes: The Board reviewed the regular meeting minutes from February 2019. Upon motion duly made by Ms. Lightfoot and seconded by Mr. Atkinson, it was
RESOLVED to approve the meeting minutes.
Financials: The Board reviewed the financial statements for February 2019. Upon motion duly made by Mr. Atkinson and seconded by Mr. Knez, it was
RESOLVED to approve the financial statements.
Invoices: Invoices for February 2019 were reviewed. Upon motion duly made by Mr. Knez and seconded by Dr. Krall and unanimously, it was
RESOLVED to approve payment of the open invoices.
Transfer of funds from TWSD to TWSWA Enterprise:
District Manager Update:
The District Manager reported that the water system is operating normally. The waste water system had overflow reports on the upper lagoon. The WW Plant Manager had the pipes jetted and the water has rescinded. The pipes are most likely broken which is allowing for much groundwater to seep into the lines. The Manager suggests that we continue to jet them out as needed until the new Plant is online.
Old Business: Sanitation System Update: Phase II – Dr. Krall stated that CDC was able to produce and submit all of the items needed to complete construction in fall of 2019. The Location and Extent Submittal will go to Public Hearing in front of the Planning Commission on April 4th for Review. Ms. Andre stated that the approval of this submittal needs to be with CDPHE by the loan approval date on April 19th. Ms. Andre will be meeting with the Director of Environmental Health to work through the Site Application. Ms. Sherman stated that Ms. Andre should stick with all the Engineering questions and direct any process related questions to Ms. Sherman.
Ms. Andre issued a schedule to the Board for the plan for the coming year. Ms. Andre stated the project is currently out to bid. The Bid Opening will be on April 10th. She also shared that there are options for the completion date in 2019 or move the final reclamation date to the fall of 2020. The Board was asked their opinion on a preference for completion date. Ms. Sherman requested that the Bid Documents contain a standard letter for the contractor to sign that states the contractor fully complies with the insurance requirements. This puts the responsibility on the contractor and could quicken the Notice to Proceed process. The Board suggested that bid be constructed with a Base Bid and an Alternate Bid structure. The Board suggested wording changes in the Bid to keep it as concise as possible.
Dr. Krall updated the Board on the plan for the equipment pre-purchase. Dr. Krall and Ms. Andre spoke with the DOLA official and got approval to purchase the Advantex tanks with the DOLA funds. This will allow for Timbers to get a month lead on the tank completion. Dr. Krall stated this will save some money and expedite the time for the construction plan
DOLA Hearing Preparation – Dr. Krall explained to the Board that he will be presenting at the DOLA Hearing tomorrow in Denver. He is prepared for the presentation except for one question. The question is what would the Timbers Board do if the DOLA body chose not to fund the full request. Dr. Krall and Mr. Atkinson asked if the reclamation of the ponds is actually required and if so, by whom and when does it need completed. Ms. Andre stated it is required but there may be some other cost savings options for the reclamation plan. Dr. Krall stated the he would like to answer this question by stating that the reclamation could be broken out into a separate phase in which that would give the District time to get more borrowing authority from the District Members.
Zirkel Wireless Contract – Ms. Sherman stated that her contract review with Mr. Belvo of Zirkel has stalled. She has conveyed to Mr. Belvo that he must receive the property owner’s approval and County approval. Mr. Belvo stated he won’t put in the agreement a guarantee to offer all residents high speed but will offer his best effort. Ms. Sherman will propose her changes to Mr. Belvo and push harder for a guarantee to provide high speed internet for the residents.
New Business: Audit Approval/Review – District Manager requested that the Board review the Audit email that was sent. She requested a response from any Board members by Friday.
With business concluded and upon motion duly and unanimously approved, it was
RESOLVED to adjourn the regular meeting the Timbers Water & Sanitation District Board of Directors at 8:25 pm, this 11th day of March 2019.
Respectfully submitted, Kasey O’Halloran
District Manager, Timbers Water and Sanitation District