Members Present: The following Directors were present and acting:
- Krall, President
- Gary Osteen
- Brock Knez
- Jodi Lightfoot
- Dusty Atkinson
District Manager:
- Kasey O’Halloran (absent)
Guest:
- Mary Andre, CDC Engineering
- Melinda Sherman, Sharp, Sherman and Engle
Call to Order: The Regular Meeting of the Board of Directors of Timbers Water & Sanitation District was called to order by President Dr. Krall on April 8, 2019 at 5:50 pm, noting a quorum was present.
Minutes: The Board reviewed the regular meeting minutes from March 2019. Upon motion duly made by Mr. Atkinson and seconded by Mr. Knez, it was
RESOLVED to approve the meeting minutes.
Financials: The Board reviewed the financial statements for March 2019. Upon motion duly made by Dr. Krall and seconded by Mr. Knez, it was
RESOLVED to approve the financial statements.
Invoices: Invoices for March 2019 were reviewed. Upon motion duly made by Ms. Lightfoot and seconded by Mr. Knez, it was
RESOLVED to approve payment of the open invoices.
Transfer of funds from TWSD to TWSWA Enterprise:
None requested.
District Manager Update:
None
Old Business: Sanitation System Update: Phase II – Ms. Andre stated that the SRF Loan will be moving to the SRF Board for approval on April 19th. She believes it will be conditionally approved pending the separation of the Funds in the financial statements and CDPHE’s approval of the Alternative Analysis. The Bid Opening has been extended to April 16th. Bid results should be in before the SRF Hearing on Friday the 19th. There have been 8 contractors will high levels of interest in the project. The second bid schedule (for reclamation) was pulled. A sludge volume test will be performed in May or June to more accurately estimate the volume of sludge. This will enable more accurate estimates of the cost and methods of disposal. Separating the bid for reclamation also allows the Board the option to pay a contractor interested in the bid of this work directly instead of indirectly through a General Contractor. Dr. Krall and Ms. Andre discussed whether treatment of the sludge would be possible on site. It was determined that it will be further discussed at a later date to make the best decision for reclamation.
The end of the yard beyond the Water Treatment plant will be used for a staging area. Tammy at CDC warned of keeping the space as clear as possible for Fire Protection services. Dr. Krall stated the road can and should be used.
Ms. Sherman stated she has received planning review fees from the County in regards to the Location and Extent Submittal. She will reach out to the County to see if those can be waived.
CDC is reviewing the shop drawings on the Advantex units. Assuming the SRF Loan is approved, the Board can work on procuring the units. Beth Fox at the Authority has stated she has the loan documents ready so there should be no delay once the loan award is finalized. The Board will plan to approve the Advantex purchase at the May Meeting. CDC will also be following up with Permitting to determine the status of the Alternatives Analysis review.
Dr. Krall stated that CDC should postpone any work on an RFP for the Dam site review until late summer.
Potential fill dirt was discussed further. Dr. Krall stated that there is serious interest in the dirt behind the condos. Mr. Atkinson stated that the Condos have a serious interest in getting rid of the dirt but it will come down to the cost.
Phase I: CDC is coordinating with Duckels to on April 22nd. Duckels believe it will take 3 weeks and could be finished in Mid-May.
DOLA Grant – Due to much hard work and Dr. Krall’s presentation at the DOLA hearing, the Timbers Water and Sanitation District was presented with the full request of a one million dollar grant. Ms. Lightfoot congratulated the entire team on the award.
Zirkel Wireless Contract – Ms. Sherman stated there is nothing new to report on this topic. She has sent the revised agreement to Alan Belvo and asked for a call back to discuss.
2018 Audit – Dr. Krall presented the completed draft of the 2018 Audit. He stated that the financials had to be reworked to reflect a Water Enterprise account, Water Fund and a Sewer Fund per the requirements of the SRF Loan. Dr. Krall made a motion to pass the resolution creating the Sewer Enterprise Fund and editing the 2018 financials to reflect the Sewer Enterprise Fund creation. Ms. Lightfoot seconded the motion and it passed unanimously.
New Business:
With business concluded and upon motion duly and unanimously approved, it was
RESOLVED to adjourn the regular meeting the Timbers Water & Sanitation District Board of Directors at 7:00 pm, this 8th day of April 2019.
Respectfully submitted, Kasey O’Halloran
District Manager, Timbers Water and Sanitation District