Members Present: The following Directors were present and acting:
- Jodi Lightfoot, President
- Ronald Krall
- Gary Osteen (absent)
- Brock Knez
- Mike Lomas
- Kasey O’Halloran
- Tammy Lake, CDC
- Mary Andre, CDC
Call to Order: The Regular Meeting of the Board of Directors of Timbers Water & Sanitation District was called to order by President Lightfoot on October 11, 2021 at 6:03 pm, noting a quorum was present.
Consent Agenda: The Board reviewed the regular meeting minutes, financial statements, cashflow sheet and the AR report from September 2021. Upon motion duly made by Mr. Krall and seconded by Mr. Lomas, it was
RESOLVED to approve the consent agenda.
Invoices: Invoices for September 2021 were reviewed. Upon motion duly made by Mr. Knez and seconded by Mr. Lomas, it was
RESOLVED to approve payment of the open invoices.
Transfer of funds from TWSD to TWSWA Enterprise:
Mrs. O’Halloran requested an $8000 transfer to the Enterprise. Dr. Krall made the motion for this approval and Ms. Lightfoot seconded the motion which passed unanimously.
District Manager Update:
Mrs. O’Halloran shared that Mr. Fitzgerald has reported that the new plant is still working great. Mr. Gibbons had four call outs while on vacation but handled them remotely and with the aid of his backup operator.
Old Business: Water Rights Discussion–– No new updates are available for this meeting. Topic tabled until next meeting.
Dam and Easement Discussion – Ms. Lake with CDC recommended that the channel centerline that was flagged at the Dam be surveyed by Willy Whelan for use in defining an easement (offset on the north side an appropriate distance from the centerline) for the channel and its maintenance from the existing overflow pipe/proposed normal outlet pipe to its terminus at the natural drainage. It does not seem necessary to provide an easement beyond this point as the natural drainage should be designated/protected as Waters of the United States and cannot be filled. The natural drainage is a fairly well-excised channel and no need for improvements or maintenance is anticipated. Furthermore, it would be difficult to improve this channel due to thick undergrowth and downed trees. CDC would like to authorize Willy Whelan for this survey work. CDC is assuming that Willy’s relationship and history with the Board means that a quote will not be required for this small work effort (field survey and AutoCAD drawing with points) but would be happy to request a quote from him if necessary. It would be beneficial to complete this work this fall so that the information is available to the Board and Ms. Sherman this winter for continuing work on easements. Ms. Lightfoot made the motion to approve Willy’s work on this survey update, Mr. Knez seconded the motion and it passed unanimously. Dr. Krall asked about timing for applying for funding for this project. Ms. Lake stated she hasn’t taken any steps on gathering that information yet. CDC was asked to have a short summary of design funding options compiled for the next meeting for the board.
Easements related to Timbers Preserve Lot 1 – Dr. Krall updated the Board on a potential to amend several easements that affect the Owners of Lots 1, 2, and 3 in the Timbers Preserve. Lot 1 is for sale and the potential new owners have requested a smaller easement in one location so they would be able to increase their building envelope. Dr. Krall is spearheading the conversation with the potential new owners, TWSD Board and the Timbers Preserve HOA. The Board was asked to consider the changes and a potential special meeting will be held later on this month to discuss further if needed.
WWTF Project and Reclamation – Ms. Lightfoot stated that a flow meter will have to be put in to monitor what is coming in from the McKinnis Creek to maintain the water rights. Dr. Krall requested an estimate for the cost putting a flow meter in to be included in the 2022 budget. CDC also brought to the Board’s attention that the flow will need to be re-established in McKinnis Creek over time. Dr. Krall would like to discuss this further at the next meeting and has asked CDC to bring to the meeting the potential cost of this work so that it can be factored into the 2022 budget if desired.
CDC reviewed the punchlist of remaining items before the WWTP and Reclamation project. Aslan still has not completed the punchlist items for the WWTP nor provided a pricing update or invoice. CDC has been actively pursuing Aslan to complete these items with no response. The final visits from SCG and Orenco for plant training have not been complete. If the Board decides these are not necessary, the outstanding $3000 balance would be removed from the scope and invoice. Mrs. O’Halloran will reach out to Mr. Fitzgerald to see if this is still needed or wanted and proceed from there.
There is a remaining waste pile still at the reclamation site. CDC was not aware this existed before Aslan demobilized. The Board will need to find someone to load it up and haul away. Mrs. Lightfoot suggested reaching out to Joe Duksa to get this cleaned up. Mrs. O’Halloran will reach out to him to see if it is possible. Hydro seeding is all that is left for Aslan’s contract regarding the reclamation portion. CDC and Jardon Engineering will be working with CDPHE to get the final process on the abandonment of the wells. This will need to be quoted work and CDC will deliver to the Board for approval to complete in 2022.
Water levels/water restrictions – Mr. Gibbons let Ms. Lightfoot know that water levels are up, and water restrictions are no longer necessary or concerning. Ms. Lightfoot is still awaiting response from the Fire Marshall before proceeding forward with more discussion of the removal of the fire hydrant in question. Ms. Lightfoot will try to have more details at the next meeting.
Budget 2022 – Mrs. O’Halloran presented a 2022 Draft Budget to the Board. The Board will have a workshop later in October to discuss details and begin finalization of the Budget.
Assessed value – Mr. Knez brought to the attention of the Board that there are two lots in the Timbers Village that are currently being assessed at a much lower rate then the other lots in the area. Ms. Lightfoot agreed to investigate with the Assessor’s office and report back to the Board.
Snowplow 2021/2022 Contract – The Board reviewed the contract. It was unanimously agreed upon to approve the contract. Dr. Krall made the motion for the approval and Ms. Lightfoot seconded the motion. It passed unanimously.
IGA for CSD Pool – The Board was sent the IGA for review prior to the meeting. Dr. Krall reviewed the contract and agreed it was sufficient for approval. Ms. Lightfoot made the motion for approval and Mr. Knez seconded the motion. It passed unanimously.
With business concluded and upon motion duly and unanimously approved, it was RESOLVED to adjourn the regular meeting the Timbers Water & Sanitation District Board of Directors at 8:44 pm, this 11th day of October 2021.
Respectfully submitted, Kasey O’Halloran
District Manager, Timbers Water and Sanitation District