Members Present: The following Directors were present and acting:
- Jodi Lightfoot, Chairman and President
- Ronald Krall
- Gary Osteen
- Brock Knez
- Mike Lomas, Vice Chairman
- Kasey O’Halloran
- Larry Ioffredo, Resident and new Director
Call to Order: The Regular Meeting of the Board of Directors of Timbers Water & Sanitation District was called to order by President Lightfoot on May 9, 2022, at 6:10 pm, noting a quorum was present.
Consent Agenda: The Board reviewed the regular meeting minutes, financial statements, cashflow sheet and the AR report from April 2022. Upon motion duly made by Mr. Osteen and seconded by Mr. Lomas, it was
RESOLVED to approve the consent agenda.
Invoices: Invoices for April 2022 were reviewed. Upon motion duly made by Ms. Lightfoot and seconded by Mr. Knez, it was
RESOLVED to approve payment of the open invoices except for holding off on payment of the Aslan invoice until the status of punchlist items is updated.
Transfer of funds from TWSD to TWSWA Enterprise:
District Manager Update:
In general, all is going well within the District, Tim Gibbons has not reported any issues this past month. John Fitzgerald let Mrs. O’Halloran know that the broken riser on MH 17 has been resolved by Duckels. Mr. Fitzgerald’s most recent report is as follows:
April BOD removal was 72% which is just below our limit. We may get a violation letter. The Micro C pump is still making abnormal noises. I have been in contact with Kip Anderson at All Water Supplies, he has become our pump rep. It is a long story but Aslan should not have gotten a pump from California, which is where our pumps came from. Because they were sourced from out of state we never had a legitimate factory rep. and service support was not available. Kip does not like the design of the pump skid and Tammy Lake and I are trying to get an evaluation of what we have. Because of this I am still manually adding Micro C to the post-anoxic tank. Still working on getting our generator an annual service call. Working with Jennifer Dredge at DVL group. DMR submittals and well sampling for the lower plant are no longer required. Permit has been released. The Flo station reader has arrived and Aslan will come up to help with install and finish any punch list items. I am performing some annual maintenance tasks including spraying down of the membranes in the axmax units. I am 70% done with that procedure.
Old and New Business:
Recognition of Dr. Ronald Krall’s service – Mr. Lomas presented a plaque and gift certificate to Dr. Krall as a grand thank you for his nearly ten years of service on the Board. All the Board members expressed their deepest gratitude for his dedication and service to this community.
Oath of Office – Larry Ioffredo and Jodi Lightfoot took their official Oath.
Officer Election – Ms. Lightfoot nominated Mike Lomas as the new Board President and Chairman. Mike accepted the nomination for this role and it passed unanimously with the Board. Mr. Lomas nominated Ms. Lightfoot as Vice Chairman and Vice President of the Board. Ms. Lightfoot accepted the nomination and it passed unanimously with the Board. Mr. Osteen agreed to stay on as Treasurer for the Board and Mrs. O’Halloran agreed to continue to act as Secretary for the District. Mrs. O’Halloran asked that a Board member be added to the checking account as a back up to her role as signor. Mr. Michael Lomas, Chairman of the Board of Directors, agreed to be added to the checking account number ending in #9826 at the Bank of the San Juans. He will work with Mrs. O’Halloran this upcoming month to complete that. Ms. Lightfoot made a motion to approve the addition of Mr. Lomas to the account, Mr. Knez seconded the motion and it passed unanimously.
Resolution to Add Approved Signor to SRF Loan Docs – Mrs. O’Halloran updated the Board on the need to add herself as an authorized signor on the SRF Loan. This needs to be done so that reimbursement requests can still be completed since Dr. Krall will no longer be able to sign the forms. Ms. Lightfoot made the motion to pass Resolution 2022-04 and Mr. Lomas seconded the motion. It passed unanimously.
Update from CDC:
HACH FL1500 Flo-Station/cable order – Both the FL1500 and the cable have been received. These will be installed by Aslan’s sub Inpwr (the electrical contractor who worked on the WWTP.) A quote has been provided for this work.
Punch list items and FL1500 installation – Aslan is planning on a site visit in May to complete punch list items and will coordinate with Inpwr for the flowmeter installation. CDC will be coordinating with Hach field services for the technician for flowmeter setup and calibration after it is installed. John Fitzgerald will be involved with the Hach technician’s efforts and will need assistance from Duckels or another contractor for confined space entry in the manhole.
Monitoring well abandonment – Aztec Drilling Co. is set to abandon the wells pending: 1) assessment of the condition of the access road at the creek crossing and determination as to what Aztec will need done for access, and 2) property owner notification of the pending well abandonment for the upgradient monitoring well (the well near the creek is outside of the WWTP easement per our mapping.) However, John Fitzgerald just forwarded CDC an email from CDPHE which includes a new general permit that Timbers will be brought under at the next permit renewal. This new general permit has some testing requirements that are concerning. CDC will need further information before they can conclude anything, but suggest delaying the monitoring well abandonments in the meantime while the potential new permit conditions are evaluated. The Board discussed this and agreed to postpone the abandonments until the evaluation of the new permit is complete.
O&M Manual – CDC is awaiting bound volumes from Orenco (already shipped) and Aslan for the equipment provided by each. CDC is compiling the remaining volume with assistance from John Fitzgerald.
FH 16 – CDC will work on getting quote for getting this work completed. John Fitzgerald will work with CDC on this project. Before work is started, there needs to be an onsite meeting with John and the homeowner and contractor to make sure that all details are handled.
Construction as-approved certification – This was submitted to CDPHE. CDC will call to schedule the project close-out meeting with CDPHE after the punch list items and flowmeter calibration are completed.
Ongoing monitoring – Tammy created a spreadsheet which summarizes all monitoring results to date for the new WWTP. This is in OneDrive and has been available to John Fitzgerald (John has editing privileges and will be adding all new data beginning with the March 2022 results) as well as Roger Shafer and the folks at Jacobs Engineering.
Dam project – A summary of CDC’s research on this was provided previously. CDC inquired if Ms. Lightfoot would set up a meeting with Ms. Sherman to start these discussions.
Tank painting – Ms. Anre is still trying to get a hold of Hugh.
Flow meter for measurement of McKinnis water supply diversion upstream of the WTP –
CDC has been brainstorming on this and can prepare a description of some ideas to discuss with the Board at a future meeting when this item is prioritized.
Micro C Pump – The Board discussed in detail with CDC about the issues surrounding the Micro C Pump and how to resolve those. Mr. Fitzgerald and Tammy have been working on this issue with Kip Anderson from All Water Supplies. Mr. Knez would like the chance to check out the pump and it’s plumbing and then advise the Board on his suggested resolution to the problem.
2022 Project Priority List – Ms. Lightfoot asked that all the projects that are ongoing for the District be prioritized so that CDC has a clear direction on what to work on going forward. Mr. Lomas and Ms. Lightfoot will review the items and present to the entire Board at the next meeting.
Water Leak – Ms. Lightfoot brought to the Board’s attention a potential water leak near her property. She believes Mr. Gibbons has been notified previously. Ms. Lightfoot will reach back out to Mr. Gibbons to see if the leak is a concern and what needs to be done to resolve.
Wildfire Mitigation – Mr. Ioffredo has met with a company who does wildfire mitigation. This company will be doing work up at the Timber’s Preserve. The company will offer a discount if the entirety of the community would like to have work done simultaneously. Mr. Ioffredo will share details as he receives it.
With business concluded and upon motion duly and unanimously approved, it was
RESOLVED to adjourn the regular meeting the Timbers Water & Sanitation District Board of Directors
at 8:00 pm, this 9th day of May 2022.
Respectfully submitted, Kasey O’Halloran
District Manager, Timbers Water and Sanitation District