Members Present: The following Directors were present and acting:
- Krall, President
- Gary Osteen
- Brock Knez
- Jodi Lightfoot (absent)
- Mike Lomas
- Kasey O’Halloran
- Mary Andre, CDC
Call to Order: The Regular Meeting of the Board of Directors of Timbers Water & Sanitation District was called to order by President Dr. Krall on May 11, 2020 at 5:40 pm, noting a quorum was present.
Minutes: The Board reviewed the regular meeting minutes from April 2020 meeting. Upon motion duly made by Dr. Krall and seconded by Mr. Osteen, it was
RESOLVED to approve the meeting minutes.
Financials: The Board reviewed the financial statements for April 2020. Upon motion duly made by Mr. Osteen and seconded by Dr. Krall, it was
RESOLVED to approve the financial statements.
Invoices: Invoices for April 2020 were reviewed. Ms. O’Halloran was asked to investigate the CNA Surety invoice. Upon motion duly made by Dr. Krall and seconded by Mr. Osteen, it was
RESOLVED to approve payment of the open invoices.
Transfer of funds from TWSD to TWSWA Enterprise:
District Manager Update:
The water plant was offline in late April. Tim Gibbons contacted Brown’s Hill who made a trip to the plant to correct the issues and get it back online. Tim Gibbons asked if Brown’s Hill could be set up remotely to have access to the Water Plant. Ms. O’Halloran shared the quote she received from Brown’s Hill with the Board. Ms. Andre proposed bundling with the WWTP to make the cost more worthwhile. Dr. Krall suggested waiting to see what the charge will be for the April visit and readdress this option at the next meeting. Tim also located and repaired a few valve boxes. He purchased about $200 in supplies to make the repairs.
New Business: Dam Engineer – Dr. Krall would like to start the process of hiring a Dam Engineer to get the feasibility study started. Dr. Krall asked Ms. Andre for advice or suggestions on how to select a Dam Engineer. Ms. Andre suggested that CDC create an RFP for consultants who would be qualified to do this type of work. She believes this is the best way to evaluate who would be the best option to go with. Ms. Andre is to send Dr. Krall a list of qualified engineers she knows of that can complete this work.
New Officer Oath – Ms. O’Halloran asked Brock to get his Oath in to Ron so she can get them uploaded to DOLA and the Clerk. Dr. Krall would like to move the selection of officers to June meeting which will hopefully be held in person.
Old Business: WWTP Overtopping Pond – A phone call occurred with Mandy Mercer and her colleagues. Dr. Krall and Ms. Andre explained that hauling off the overtopping water would be futile with all the snow melt and excess groundwater. Mandy stated she will discuss waiving that requirement but hasn’t gotten back to Dr. Krall yet. John Fitzgerald has been to the ponds every day and sent pictures to Mandy Mercer. The current overtopping is just at a trickle. Dr. Krall believes that by next week there should be less if not no more overtopping. There has been frequent water testing done as well. Dr. Krall has kept Dan and Chris Elliot up to date with what is going on with the ponds and the overtopping situation. Ms. Andre is wondering if she should reach out to CDPHE or let it lie as it is. Dr. Krall stated that he believes Mandy and her enforcement group will reach out if there is anything further they need. Once the 24 inches freeboard is reestablished, he suggests reaching out to Mandy to see if we can close this enforcement order and if CDPHE feels the episode is over. Dr. Krall asked Ms. O’Halloran to communicate this plan to John Fitzgerald. If the overtopping is clearly done, Dr. Krall would like to move from daily inspections to three times a week.
WWTP Construction Update – The equipment procurement contract has been provided to SCG and Xerxes. It is still under review and there has been no response from Xerxes. Dr. Krall and Ms. Andre discussed what course of action they should plan to take if Xerxes does not sign the amendment. Tanks are ready to ship when Aslan is ready. Dr. Krall believes that once the tanks are on site, the monetary issues can be handled. Aslan will be on site June 1st and will be ready for the tanks two weeks later. The site is ready now; CDC has proposed having a job meeting with Aslan soon. Aslan is aware of the COVID 19 mitigation plans imposed by Routt County. Dr. Krall has requested that Aslan has a back up plan for their personnel coverage in case of loss of crew members.
Water Rights – Ms. Andre and Tim Gibbons have been having a discussion about the Colorado Department of Water Resources wanting to abandon some of the rights. Ms. Andre would like to spend some time looking into this topic and make sure Timbers doesn’t give up any water rights unnecessarily. Dr. Krall asked Ms. Andre to reach out to Jodi Lightfoot to make sure she has all the information needed.
With business concluded and upon motion duly and unanimously approved, it was RESOLVED to adjourn the regular meeting the Timbers Water & Sanitation District Board of Directors at 6:55 pm, this 11th day of May 2020.
Respectfully submitted, Kasey O’Halloran
District Manager, Timbers Water and Sanitation District