Members Present: The following Directors were present and acting:
- Krall, President
- Gary Osteen
- Brock Knez
- Jodi Lightfoot
- Dusty Atkinson
- Kasey O’Halloran
- Mary Andre, CDC Engineering
- Tammy Lake, CDC Engineering
Call to Order: The Regular Meeting of the Board of Directors of Timbers Water & Sanitation District was called to order by President Dr. Krall on May 13, 2019 at 5:41 pm, noting a quorum was present.
Minutes: The Board reviewed the regular meeting minutes from April 2019. Upon motion duly made by Dr. Krall and seconded by Mr. Atkinson, it was
RESOLVED to approve the meeting minutes.
Financials: The Board reviewed the financial statements for April 2019. Upon motion duly made by Mr. Osteen and seconded by Ms. Lightfoot, it was
RESOLVED to approve the financial statements.
Invoices: Invoices for April 2019 were reviewed. Upon motion duly made by Mr. Osteen and seconded by Dr. Krall, it was
RESOLVED to approve payment of the open invoices.
Transfer of funds from TWSD to TWSWA Enterprise:
The District Manager requested a $5000 transfer. Dr. Krall made a motion for this transfer and Ms. Lightfoot seconded the motion. The motion passed unanimously
District Manager Update:
District Manager stated the water and wastewater systems are continuing to run well. John Fitzgerald has ordered the motor for the aerator that is down.
Old Business: Phase I Status Update – Manhole stabilization crew has stabilized the manholes and that portion is complete. Slip lining will be done later in the summer.
Phase II: Dr. Krall stated that the bid for the treatment plant is $221,000 under the engineer estimate. The remaining portion of the project that hasn’t been bid is the reclamation on the old lagoons. The estimate for that portion of the project is projected to be $350,000. CDPHE has stated that they will not be able to review the Alternative Analysis for an indefinite period of time. The Board is not able to accept the low bid and move forward on Phase II without CDPHE’s design approval and Alternative Analysis approval. Dr. Krall asked the Board and CDC Engineers to review all of the options and solutions to determine a response to CDPHE on this issue. CDC provided a matrix of six options that the Board could consider. All options were discussed and analyzed. All the Board members agreed that it will be most advantageous if the bid can be accepted this year. Two options were agreed are the best route forward. One option would be to accept the post anoxic tank requirement but also demand that the change will be allowed to be presented in a change order. The other option is to propose building the treatment plant as is and sending the effluent down to the lagoons. This would be operating under the existing groundwater discharge permit. Dr. Krall would like to reach out to DOLA first to see if they have any ways to help through this issue. After speaking with Greg at DOLA, Dr. Krall will set up a conference call with CDPHE to present the options. Dr. Krall will keep the Board updated on the results and timing.
Zirkel Wireless Contract – Ms. Lightfoot has a meeting with Mr. Belvo to discuss the contract amendments using the contract to guarantee internet service to the residents.
New Business: Wallerstein Consolidation – Dr. Krall updated the Board that Mitch Wallerstein has approval from Routt County to consolidate his two lots to one lot. Mr. Wallerstein has requested that one Availability of Service fee be removed from his account. Dr. Krall suggested that because the consolidation was completed on April 30, 2019 the second quarter invoice for this property should be credited for the additional lot.
Timber’s Preserve Lot – Dr. Krall updated the Board that a lot in Timber’s Preserves has been questioned about the tap fees. Dr. Krall reminded the Board members that a house used to be on this lot but is no longer. Dr. Krall stated that in the Rules and Regulations it is stated that to turn on the service of a current disconnected tap $100 can be assessed. Ms. O’Halloran will inform the interested party of this potential charge.
With business concluded and upon motion duly and unanimously approved, it was
RESOLVED to adjourn the regular meeting the Timbers Water & Sanitation District Board of Directors at 8:30 pm, this 13th day of May 2019.
Respectfully submitted, Kasey O’Halloran
District Manager, Timbers Water and Sanitation District