Members Present: The following Directors were present and acting:
- Ron Krall, President
- Gary Osteen, Vice President
- Ash Lesniak – Absent due to work
- Brock Knez
Administrator:
- Ellen Dalton
Guest:
- Mary Andre – CDC
- Tammy Lake – CDC
- Dusty Atkinson
District Manager:
- Jodi Lightfoot
Call to Order: The Regular Meeting of the Board of Directors of Timbers Water & Sanitation District was called to order by President Ron Krall on May 9, 2016 at 5:49pm, noting a quorum was present.
Minutes: The Board reviewed the Regular Meeting minutes of the April 11, 2016 meeting. Upon motion duly made, seconded and unanimously approved, it was
RESOLVED to approve the meeting minutes.
Financials: The April 2016 Financial Statements were reviewed. Ellen noted, invoices will be sent out in April and Taxes will start coming in. Upon motion duly made, seconded and unanimous, it was
RESOLVED to approve the financials.
Invoices: Invoices for April 2016 were reviewed. Upon motion duly made, seconded and unanimously approved, it was
RESOLVED to approve payment of the open invoices.
Transfer of Funds: No need to transfer funds this month.
Old Business:
Water Tank Project:
TWSD received a revised bid from Pittsburgh Tank that included upgrades to the painting process and temporary water storage. The painting pricing is considerable higher than the original bid. Jodi has a call in to Hugh to discuss the reasoning for the increase in pricing. Mary explained the specs for interior panting are different than the original bid that accounts for some of the increase, but according to CDC, the exterior painting pricing should be the same.
Gary asked about purchasing a second small tank that could be used for temporary water storage and a backup for future use. Ron asked Jodi to talk to Hugh regarding the bid stating “we want to get the water tank complete”.
Ron mentioned concern regarding the Zirkel Cellular tower located on the water tank. Ron asked Jodi to contact Zirkel to inform them about the project so they can remove the antenna before the project.
Sanitation Wastewater Treatment Plant:
PNA – (Project Needs Assessment):
Mary distributed a summary of the various plant options that included two locations and 3 system options lagoons and 2 mechanical plant options. It is assumed both mechanical plants will meet the surface water discharge requirements.
Also included was the description of equipment, design criteria and operations complexity.
Regulations – 100’ from well. The required land for both mechanical systems is approximately 1/3-1/2 acres. Fluidyne requires one unit, Advantex requires pods. The current planning limitation is 50’ setback for building, but this requirement does not apply for tanks.
Mary showed a drawing of the site options for the upper location. She explained there might be easement issues with the current easement on the road. Brock asked if CDC anticipated resistance to surface discharge into Mckinnis Creek.
The cost estimate includes $100,000 for legal fees. Not included were easement or land acquisition costs. Ron asked if Mary felt CDPHE prefers a mechanical plant and asked for CDC’s advice. Mary said the lagoon should carry TWSD beyond 20 years, however, she is concerned regulations will become stricter in the future. Mechanical plants provide more capabilities and offer more control for upgrades.
Ron asked for CDC’s recommendation for the 2 mechanical plant located at the upper site. Tammy has not talked to any Fluidyne operators, but said Advantex operators are very happy with the system.
Ron asked Mary to move forward with item #4 (the upper site, Advantex System) and to get a survey of the upper site location. Ron asked Mary to hold off on completion of the PNA until the survey confirms the upper site is a viable option.
Income survey:
Jodi received the revised survey Methodology. She talked to Barry from the State at length on Friday discussing the list of properties. He said the State will need a clear understanding of the various types of residents, particularly at the condos. He said the State will have to assess whether it is feasible to do the survey based on these residents. Jodi has been talking to Bryan Ayer and Dusty Atkinson in order to get a clear list of units and the residents living in Condo.
Sediment in water line:
Jodi said she and Tim have a scheduled appointment with the Spooner’s caretaker to collect water samples on Tuesday, May 10.
Appointment of Board member to fill vacant position:
Dusty Atkinson was nominated and elected to the TWSD Board
New Business:
District manager update:
Wastewater treatment plant – #2 aerator is down again, John said it looks like cattails go into the diffuser. John pulled it out and cleaned the diffuser. He has ordered a replacement. The pipe between the ponds is still broken. There is no shutoff valve so will have to wait for flows to slow down before he can repair the pipe. The lower pond is still overtopping. John said he will turn on the sprinkler system as soon as the ground dries out a bit.
Mary received a call from the state saying the Timbers either needed to file for a temporary discharge permit with compliance schedule or receive an enforcement. Mary, Ron and Jodi met to discuss the options. Mary and Jodi will be submitting a new permit application this month. This will put the Timbers on a strict schedule. The advantage of TWSD applying for the permit is TWSD will have more control over the schedule.
Water treatment plant – The power outage blew out the plant computer’s hard drive. After multiple conversations with Browns Hill from Tim, Mary and Jodi, Browns Hill has decided to fix the current computer at a much-reduced cost from the original quote of 7-8,500. Clark from Browns Hill said they would work with TWSD on pricing after the computer is installed. Browns Hill will be bringing the computer back on Wednesday when they are here to do work at Catamount.
With business concluded and upon motion duly made, seconded and unanimously approved, it was
RESOLVED to adjourn the Regular Meeting the Timbers Water & Sanitation District and Board of Directors at 8:12p.m., this 9th day of May, 2016.
Respectfully submitted,
Jodi Lightfoot
District Manager
Timbers Water and Sanitation District