Members Present: The following Directors were present and acting:
- Ron Krall, President
- Gary Osteen, Vice President
- Ash Lesniak
- Brock Knez
- Dusty Atkinson
Administrator:
- Ellen Dalton
Guest:
- Mary Andre – CDC
District Manager:
- Jodi Lightfoot
Call to Order: The Regular Meeting of the Board of Directors of Timbers Water & Sanitation District was called to order by President Ron Krall on June 13, 2016 at 5:45pm, noting a quorum was present.
Minutes: The Board reviewed the Regular Meeting minutes of the May 9, 2016 meeting. Upon motion duly made, seconded and unanimously approved, it was
RESOLVED to approve the meeting minutes.
Financials: The May 2016 Financial Statements were reviewed. Upon motion duly made, seconded and unanimous, it was
RESOLVED to approve the financials.
Invoices: Invoices for May 2016 were reviewed. Upon motion duly made, seconded and unanimously approved, it was
RESOLVED to approve payment of the open invoices.
Old Business:
Water Tank Project:
Mary from CDC suggested ordering a 40,000 gal tank for temporary storage based on the Timbers daily usage and fire flow storage requirements. Jodi distributed a summary of the project budget comparing the original budget with the most recent bid. Pricing came in significantly higher than the original budget. Mary said the line items from Native are vague. She suggested Jodi ask Hugh From Pittsburgh Tank if Native’s bid includes disinfecting the 100,000 gal tank, clearing vegetation from around tank and the placement of road base around the tank. Jodi suggested purchasing a temporary pillow tank and re-selling it after the project is completed. CDC researched other options and suggested a temporary steel tank. Mary mentioned Catamount as a possible buyer. Both Jodi and Mary talked to Joel from Catamount. He seemed interested in purchasing the temporary tank. Joel said a temp tank isn’t in their budget, but possibly we can get an answer from Joel sooner. Ash Lesniak said he couldn’t compare costs with the assumption of re-selling the tank.
Hugh said the owners are responsible for storage and disposal of the paint dust. Jodi said she will contact twin enviro to and get a quote for disposal of paint dust.
Ron asked about the current easement and possibly adding a second permanent tank rather than purchasing a temporary tank. Ron asked Jodi to get the cost for a permanent tank.
Interior paint:
Jodi is to ask Hugh about his warranty/guarantee. Dusty asked Mary what TWSD did last time they painted the tank? Mary said they rented a temporary storage tank and sand blasted down to bare metal because of lead paint.
Sanitation Wastewater Treatment Plant:
PNA – (Project Needs Assessment):
Tammy sent a summary of the upper site review. CDC decided the location on the bend in the road before the pond was too steep and not advisable. CDC suggested the location below the well noting an easier access point and more gradual slope to the area. Access will be slightly different if an easement is needed and unobtainable from the land owner. CDC is in the process of preparing a survey requests. Ron requested CDC instruct the surveyors to assess only the land required for the waste water treatment plant. This will inform TWSD if an additional easement is a required from Galvin and how much of an easement will be required from Ron’s property in order to proceed with this project at the upper location. Ron told CDC to tell the surveyors to make it clear what monuments they use to make their survey. Mary said they will need to include the sewer also because the system will have to tie into the manhole. Mary mentioned the possibility a Division of Land for Public Purpose process could divide this land off so the easement is not on the property. Ron wanted to see the survey results first.
The PNA is contingent on deciding on the site location.
Discharge permit:
Mary gave CDC’s notes to Jodi to input into the application. Mary still needs to send the attachments to Jodi. Mary would like to attach a letter and meet with CDPHE to ask about the effluent flow meter. Mary would like to discuss eliminating this item since TWSD is replacing the plant. Mary will summarize the construction schedule and condense it down for this purpose.
Yampa valley directors: It was decided by the board, not to vote as an entity
Income survey:
Jodi announced that she had received the final Income Survey Guidelines from the State. Still pending is clarification on residents as full time or part time. Jodi intends to post a notice announcing that the survey will be conducted and the importance of participation.
Sediment in water line:
It was determined that the sediment was from the Spooner’s pipes. Mary suggested the Spooners could consider replacing their faucets to avoid lead concerns.
Election of Officers: Election of officers was held. Upon motion duly made, seconded and unanimously approved, it was
RESOLVED
Ron Krall – President
Gary Osteen – Vice President
Dusty Atkinson – Secretary Treasurer
Election
Will be held in November: Ellen asked if TWSD will need to put anything on the ballot?
If it is decided that TWSD will put anything on the ballot, the form will need to complete by July 29th. Ron said to wait until next months meeting.
New Business:
District manager update:
With business concluded and upon motion duly made, seconded and unanimously approved, it was
RESOLVED to adjourn the Regular Meeting the Timbers Water & Sanitation District and Board of Directors at 7:45p.m., this 13th day of June 2016.
Respectfully submitted,
Jodi Lightfoot
District Manager
Timbers Water and Sanitation District