Members Present: The following Directors were present and acting:
- Krall, President
- Gary Osteen
- Brock Knez
- Jodi Lightfoot
- Dusty Atkinson
- Kasey O’Halloran
- Mary Andre, CDC Engineering
Call to Order: The Special Meeting of the Board of Directors of Timbers Water & Sanitation District was called to order by President Dr. Krall on July 1, 2019 at 5:38 pm, noting a quorum was present.
Old Business: None
New Business: Notice of Award-Ms. Andre presented the Notice of Award that is now ready to sign because the SRF Loan has been executed. Prior to this meeting, Ms. Sherman brought up the question via email if the contract should be with the District or the Sewer Subdistrict. Ms. Sherman was not able to be present to help answer this question. Dr. Krall wanted to err on the side of safety and added Sewer Subdistrict to the signature line on the Notice of Award next to the District. Mr. Knez moved to sign and deliver the Notice of Award to Aslan Construction Inc. Mr. Atkinson seconded the motion. There was no discussion and the vote unanimously passed.
The site application for the new WWTF has been approved by CDPHE. The Environment Assessment went through and the 30 day notice clearance that is required prior to digging should be should be received in the third week of July. Ms. Andre stated that a nest survey may be required if Aslan begins work before August 15th. Ms. Sherman also informed the Board that the Discharge permit must be signed and submitted by 4th of July.
Execute Equipment Procurement –Ms. Andre stated that the submittals have been reviewed by CDC and Jacobs and change requests were sent to SCG. The changes will need to be made on the Shop Drawings before the final Purchase Order can be approved by the Timbers Board. Ms. Andre believes they should have the final shop drawings by the regular meeting next week. Change ordering in the post anoxic tank addition will also come after the shop drawings come in.
Engineering Agreement – CDC is close to finalizing a new engineering agreement and will get it to the Board before next week’s meeting. For the May invoice that was billed to Additional Services, Dr. Krall would like to try submitting that payment for reimbursement to the first SRF Loan.
With business concluded and upon motion duly and unanimously approved, it was
RESOLVED to adjourn the regular meeting the Timbers Water & Sanitation District Board of Directors at 6:12 pm, this 1st day of July 2019.
Respectfully submitted, Kasey O’Halloran
District Manager, Timbers Water and Sanitation District