Members Present: The following Directors were present and acting:
- Krall, President
- Gary Osteen (absent)
- Brock Knez (absent)
- Jodi Lightfoot
- Dusty Atkinson
- Kasey O’Halloran
- Mary Andre, CDC Engineering
Call to Order: The Special Meeting of the Board of Directors of Timbers Water & Sanitation District was called to order by President Dr. Krall on July 15, 2019 at 5:19 pm, noting a quorum was present.
Old Business: Approval of SCG Quote for equipment procurement – SCG has updated their quote. CDC and Jacobs have not had a chance yet to review the shop drawings. Dr. Krall believes the Board can make a motion to approve contingent on CDC’s approval of the shop drawings so that the purchase can get under way. Ms. Lightfoot made a motion to approve the execution of the purchase agreement for the equipment specified in the SCG purchase order up to a cost of $817,000 and subject to approval of shop submittals by CDC. Mr. Atkinson seconded that motion. The motion passed unanimously.
Aslan’s Execution of the Agreement – Dr. Krall made a motion to execute the agreement subject to final review and approval of insurance documentation. Ms. Lightfoot seconded the motion, Dr. Krall asked for discussion and there was none so the motion passed unanimously.
Aslan’s Partial Notice to Proceed – Ms. Andre explained that this is to proceed with all work with a few environmental exceptions. Dr. Krall made a motion to approve the partial notice to proceed with Aslan Construction and Ms. Lightfoot seconded the motion. With no discussion from the Board, the motion passed.
Approval of CDC’s Engineering Contract – Ms. Andre and Ms. Lightfoot discussed the current contract in place and difference between the new contracts in regards to the reclamation portion of this project. Ms. Andre explained the multiple contracts that Timbers has had with CDC and what each contract had included. Dr. Krall asked the board if they need more time for review of that contract. Mr. Atkinson agreed that he would like more time. Dr. Krall stated he would like to get an agreement in place before our next regular meeting. Dr. Krall asked the Board to carefully review the agreement, exchange views and questions via email and schedule a special meeting to approve the proposal. Ms. Andre was asked to distribute the previous CDC contract with the Board as soon as she can.
New Business: Dan Elliot – Mr. Elliot has explained that he does not want the Timbers board to do any testing or more work in regards to a pipe found on his property. He plans to dig further into the details of it himself. Dr. Krall explained to the Board members the emails he had exchanged with Mr. Elliot.
With business concluded and upon motion duly and unanimously approved, it was
RESOLVED to adjourn the regular meeting the Timbers Water & Sanitation District Board of Directors at 6:09 pm, this 15th day of July 2019.
Respectfully submitted, Kasey O’Halloran
District Manager, Timbers Water and Sanitation District