Members Present: The following Directors were present and acting:
- Jodi Lightfoot, President
- Ronald Krall
- Gary Osteen
- Brock Knez
- Mike Lomas
District Manager:
- Kasey O’Halloran
Guests:
- Tammy Lake, CDC
- Mary Andre, CDC
- Elizabeth Hinchman, Sharp, Sherman and Steinke
- Walter Magill
- Ben Berend
- Larry Ioffredo
- Lynna Broyles
Call to Order: The Regular Meeting of the Board of Directors of Timbers Water & Sanitation District was called to order by President Lightfoot on November 8, 2021 at 6:01 pm, noting a quorum was present.
Consent Agenda: The Board reviewed the regular meeting minutes, financial statements, cashflow sheet and the AR report from October 2021. Upon motion duly made by Mr. Lomas and seconded by Ms. Lightfoot, it was
RESOLVED to approve the consent agenda.
Invoices: Invoices for October 2021 were reviewed. Upon motion duly made by Mr. Krall and seconded by Mr. Knez, it was
RESOLVED to approve payment of the open invoices.
Transfer of funds from TWSD to TWSWA Enterprise:
None needed.
District Manager Update:
In general, all is going well within the District, John Fitzgerald and Tim Gibbons have not reported any issues this past month.
Old Business: Water Rights Discussion–– Ms. Lightfoot updated the Board on the water rights that are open or potential available in the area. She is going to continue to work with Ms. Sherman on figuring out a plan on what rights might be desired and how to get them.
Dam and Easement Discussion – Tammy Lake stated that Willy Whelan surveyed the flags that Tyler and herself had set below the dam to layout the spillway channel. CDC will add the spillway channel alignment to the CADD file for the exhibit, update the northern boundary of the proposed easement, and have Tyler from Applegate review it so that this can be provided to Melinda. Tyler has suggested looking into a CWCB (Colorado Water Conservation Board) loan or researching options through DARCA (Ditch and Reservoir Company Alliance) to fund the project. He agrees it would be a stretch to pursue funding opportunities for drinking water supply.
Easements related to Timbers Preserve Lot 1 – Lynna Broyles joined the meeting to present a request to change easements in Lot 1 in Timbers Preserve. Lynna is the agent for the potential buyers of Lot 1. The buyers are requesting a portion of the 80-foot easement be modified. The survey attached to these minutes clearly defines the changes requested. Lynna allowed for Board discussion and questions. The Board agreed more information was needed in regard to the exact location of the water line involved in the move of this easement. The Board agreed to get this information quickly and then hold a special meeting to vote on the proposed easement changes.
WWTF Project and Reclamation – Tammy Lake provided the Board the following update on this project:
Reclamation work:
- Hydroseeding is scheduled for this week. This is the only outstanding item.
- Doug Crowl and Tammy worked on the schedule of values for the recharge basin reclamation work last week and have finalized the costs for pay request no. 10. Tim Maxwell at CDC received certified payroll for this work from Aslan on Friday afternoon. At this point, CDC will not be processing the pay application ahead of tonight’s meeting; we will process pay request no. 10 prior to the next meeting when the pay application will include the hydroseeding item and the associated certified payroll for this contractor. We anticipate pay request no. 10 to include an invoice for $142,404.51 (which includes $12,090.00 for the hydroseeding – pending). 5% retainage, or $7,120.23, will be held on this payment.
- The total for the reclamation work for the lagoon and recharge basin will be:
Aslan $270,072.45
Roto Rooter $43,700.00
Twin Enviro $119,826.85
Native Excavating $16,031.25
TOTAL $449,630.55
Therefore, it is anticipated that the reclamation work will come in at $82,799.45 BELOW the NOT-TO-EXCEED contract price.
WWTP punch list work:
- Doug Crowl committed to taking care of the piping on the UV and sampler, fixing the water heater, etc. the week of November 15th (shooting for November 16th and 17th). He is trying to get Hach on site on November 17th.
Deferred work:
- Manholes 5-10 – abandonment
- Manholes 11-12 – abandonment to be taken care of at the time dam improvements are done
- Abandonment of monitoring wells – can be done after the termination application is approved; this likely means next season and we have reached out to Aztec Drilling for a quote.
Fire Hydrant near Aspenview Lodge – The fire hydrant is old and in need of repair. The options are to repair entirely by replacing the seal or abandoning the hydrant completely. Ms. Lightfoot was not able to speak to the Fire Marshall as he is still on vacation. Tabled until next month’s meeting.
Budget 2022 – A special budget workshop was scheduled for Thursday, November 10 to discuss special projects and reserves. The final 2022 budget will be proposed for approval at the December meeting.
With business concluded and upon motion duly and unanimously approved, it was RESOLVED to adjourn the regular meeting the Timbers Water & Sanitation District Board of Directors at 8:44 pm, this 8th day of November 2021.
Respectfully submitted, Kasey O’Halloran
District Manager, Timbers Water and Sanitation District