Members Present: The following Directors were present and acting:
- Jodi Lightfoot, President
- Ronald Krall
- Gary Osteen (absent)
- Brock Knez (absent)
- Mike Lomas
- Kasey O’Halloran
- Mary Andre, CDC
- Melinda Sherman, Steinke, Sherman and Engle
Call to Order: The Regular Meeting of the Board of Directors of Timbers Water & Sanitation District was called to order by President Lightfoot on June 14, 2021 at 6:06 pm, noting a quorum was present.
Consent Agenda: The Board reviewed the regular meeting minutes, financial statements, cashflow sheet and the AR report from May 2021. Upon motion duly made by Ms. Lightfoot and seconded by Mr. Osteen, it was
RESOLVED to approve the meeting minutes.
Invoices: Invoices for May 2021 were reviewed. The Board reviewed the invoices and discussed why the CDC invoice is so high on the Construction segment. Ms. Lightfoot would like to work more directly with Aslan so CDC’s invoices aren’t so high. Upon motion duly made by Dr. Krall and seconded by Ms. Lightfoot. Mr. Lomas was against payment of the CDC invoice due to the high amounts in fees, it was
RESOLVED to approve payment of the open invoices.
Transfer of funds from TWSD to TWSWA Enterprise:
$5000 transfer was requested and unanimously approved.
District Manager Update:
Mrs. O’Halloran updated the Board on a new webpage she has added. It is to facilitate all the important details and contact information to new residents. She asked the Board for any other content they would like listed on this page. She will send it out to all the current owners this month via an email.
Old Business: Water Rights and Abandonment Discussion/Follow Up–– Ms. Sherman shared that an agreement has been reached on the decree for the conditional use on the Dwight Corder water rights. It has been extended for 6 years and within that time, a few studies will have to be done.
A protest in the abandonment of the Timbers Pipeline has been filed and the response for that is due back to Ms. Sherman on December 31st 2021.
Easement Discussion – Ms. Sherman states that the Board needs a survey of easement G completed to show where the TWSD easement is on the dam. If there is no easement, the Board will need to go down a different path. She will give her opinion once she has all the details from a survey. Ms. Andre can provide some information to Ms. Sherman to help get the details needed for her opinion.
WWTF/Reclamation Updates – Ms. Lightfoot is going to review the punch list and report and update the Board. Dr. Krall updated CDC that the punch list doesn’t seem to be getting done. This is causing the Board to go way past the cost originally contracted with CDC in completion of this project. CDC updated the Board that while some parts of the contract have gone over, other parts are under so the final contract cost has not been met yet.
Reclamation – Mr. Fitzgerald is working on the land application and he can take on the dewatering step if needed. Aslan is not yet up for that portion of the project. Aslan has not fully committed to the completion of the project.
Pond Levels – Ms. Lightfoot stated that the water can be raised above the overflow pipe but the stand pipe has to be plugged. In doing this, this will raise the pond about four feet. Ms. Lightfoot would like to do this right away. However, Dr. Krall believes we need to inform the Division of Water Rights of this change as to remain in good standing with this department. Ms. Lightfoot decided that the best solution right now would be to find a culvert and install that on the stand pipe. She will continue to work on this issue. If the pond can be raised, it would hold at least four days worth of water that the district needs.
With business concluded and upon motion duly and unanimously approved, it was RESOLVED to adjourn the regular meeting the Timbers Water & Sanitation District Board of Directors at 8:38 pm, this 14th day of June 2021.
Respectfully submitted, Kasey O’Halloran
District Manager, Timbers Water and Sanitation District