Members Present: The following Directors were present and acting:
- Jodi Lightfoot, Vice President
- Larry Ioffredo
- Gary Osteen
- Brock Knez
- Mike Lomas, Chairman and President
- Kasey O’Halloran
- John Fitzgerald
- Tammy Lake, CDC
Call to Order: The Regular Meeting of the Board of Directors of Timbers Water & Sanitation District was called to order by Vice President Lightfoot on January 9, 2023, at 6:00 pm, noting a quorum was present.
Consent Agenda: The Board reviewed the regular meeting minutes, financial statements, and the AR report from December 2022. Upon motion duly made by Ms. Lightfoot and seconded by Mr. Ioffredo it was
RESOLVED to approve the consent agenda.
Invoices: Invoices for December 2022 were reviewed; all invoices are approved for payment. Upon motion duly made by Mr. Lomas seconded by Mr. Osteen, it was
RESOLVED to approve payment of the open invoices.
Transfer of funds from TWSD to TWSWA Enterprise:
Manager’s Updates: Fire Hydrant on Buckingham Lane that has been left exposed will be protected by jersey barriers. John Fitzgerald and Ms. Lightfoot are actively working to obtain the bids needed to get this project completed.
Old and New Business:
CDC Update: CDPHE has not responded to date for getting the SRF Closeout meeting scheduled. Tammy Lake will reach out again to get this scheduled.
CDC has been talking about the benefits of engaging Browns Hill Engineering & Controls (BHEC) to assist with the influent flowmeter setup and calibration as well as any sampler programming questions (following the expected general training/programming help that Hach, through Aslan, is to provide for the samplers.) Unlike the Hach tech, whose knowledge will likely be limited to the influent flowmeter components, BHEC should be able to assist John with the influent flowmeter setup, its integration with the portable sampler, and optimizing programming for the refrigerated sampler. CDC is waiting for the installation of a half cable for the refrigerated sampler before they can finalize a scope and schedule with BHEC.
Timbers’ sales order acknowledgement from Hach dated 3/16/22 (for the new FL1500) included a line item for a full day site visit for startup services of around $3726. According to Hach today, this has not been billed and would not be unless the service were provided. Mrs. O’Halloran stated that it actually had been paid for. Tammy and Mrs. O’Halloran will look into this. CDC recommends working with BHEC for these services regardless. Tammy spoke with Jim Steiner of BHEC and anticipates a minimum of $2000 for the BHEC assistance and potentially up to $3000 if an overnight stay is required. It should not exceed what was already budgeted for Hach’s services.
Tammy did receive word that Aslan is just looking for a release of retainage with their final pay request. She will be letting Doug know that Timbers cannot pay for the steel doors without an AIS certification, so there will need to be a deduct for the value of the doors (included in a prior pay request.) Aslan still owes us some additional information for a complete pay application. Once received, CDC will forward to Kasey and begin discussing the advertisement for final payment. CDC would recommend holding off on the final payment/release of retainage until Aslan returns for their last punch list item (installation of the half cable for the refrigerated samplers and Hach tech training for John.)
Mary has been working on completing the FAQs for Mr. Lomas. She expects to have those drafted for the Board’s review prior to the next Board meeting.
Lot 1 Easement – Ms. Lightfoot stated that the legal description has still not been received from Walter McGill. Ms. Lightfoot will call again. Mrs. O’Halloran let the Board know that the Vitek’s have paid their legal reimbursement fees in full so their obligation has been met.
Resolution 23-001 – Designating Meeting Place – Mrs. O’Halloran proposed the resolution, and a motion was made by Mr. Knez to approve the resolution, seconded by Mr. Osteen and passed unanimously.
Resolution 23-002 – Election Notice– Mrs. O’Halloran proposed the resolution, and a motion was made by Mr. Knez to approve the resolution, seconded by Mr. Osteen and passed unanimously.
Resolution 23-003 – DEO Designation – Mrs. O’Halloran proposed the resolution, and a motion was made by Mr. Knez to approve the resolution, seconded by Mr. Osteen and passed unanimously.
With business concluded and upon motion duly and unanimously approved, it was
RESOLVED to adjourn the regular meeting the Timbers Water & Sanitation District Board of Directors
at 7:07 pm, this 9th day of January 2023.
Respectfully submitted, Kasey O’Halloran
District Manager, Timbers Water and Sanitation District