Members Present: The following Directors were present and acting:
- Jodi Lightfoot, Vice President
- Larry Ioffredo
- Gary Osteen
- Brock Knez
- Mike Lomas, Chairman and President
- Kasey O’Halloran
- John Fitzgerald
- Tammy Lake, CDC
Call to Order: The Regular Meeting of the Board of Directors of Timbers Water & Sanitation District was called to order by Vice President Lightfoot on December 12, 2022, at 6:00 pm, noting a quorum was present.
Consent Agenda: The Board reviewed the regular meeting minutes, financial statements, and the AR report from November 2022. Upon motion duly made by Mr. Ioffredo and seconded by Mr. Osteen, it was
RESOLVED to approve the consent agenda.
Invoices: Invoices for November 2022 were reviewed, all invoices are approved for payment however Mr. Lomas would like time to review CDC invoices prior to mailing that check. Once he confirms approval, he will notify Mrs. O’Halloran who can then issue the check. Upon motion duly made by Mr. Ioffredo and seconded by Mr. Osteen, it was
RESOLVED to approve payment of the open invoices.
Transfer of funds from TWSD to TWSWA Enterprise:
Manager’s Updates: John Fitzgerald updated the Board on the bid from D&D for installation of bollards in front of an exposed fire hydrant. John spoke to the Fire Department and stated a Jersey Barrier is a good idea, but it would have to be hand shoveled out which would be costly. Ms. Lightfoot stated that it will cost about $1000 to get Native Excavating to deliver and install the barriers. John agrees this could work. John spoke with Native about renting a tripod to help him get into the manhole to install the flowmeter. Tim Gibbons is going to help John on Monday get this installation completed. John installed the soda injection quill. The autosamplers still need to be completed. Aslan will be paying for the next Hach visit to work on the autosamplers. Otherwise, the plant is running great and John is feeling optimistic of a continued smooth operation.
In general, all is going well within the District, Tim Gibbons has not reported any issues this past month. He did state he has added a bit of creek water into the system to accommodate for the additional demand Christmas breaks brings.
Old and New Business:
CDC Update: Tammy Lake notified the Board she will be departing from CDC at the end of the year. She will continue to push Aslan for a final pay application prior to her departure and will be available after her employment has ended to assist with a smooth transition of project closeout work on the Timbers WWTP. She believes it is in Timbers’ best interest to request the SRF Closeout meeting as soon as possible, and with the recent (Dec. 6th) ship date on the flowmeter, it may be installed prior to any SRF closeout meeting. There will be several documents that Mrs. O’Halloran will need to submit to CDPHE after the meeting if the final pay application hasn’t yet been processed by that time, such as a final project budget summary, legal notice of contractor final payments, lien waivers, and a letter requesting that remaining loan proceeds go to principal. Aslan has not been responsive to multiple requests for the final pay application; however, it should be noted that CDC had intended having the influent flowmeter operational before having Aslan back up to install the half-cable to the refrigerated sampler, at which time Aslan will also have a Hach representative on site for training for John on both samplers. Tammy will work to get Aslan to Steamboat as soon as possible and setup the SRF meeting.
Lot 1 Easement – Ms. Lightfoot has reached out to Walter McGill again for legal descriptions needed to complete the Dam Easement. Mrs. O’Halloran will continue to work on getting the fees owed from the Viteks.
Water Rights – Nothing new to report. It is believed that the next step is for Tim to clear out the pipe in the spring.
2023 Budget – Mrs. O’Halloran proposed the official 2023 Budget to the Board. It was reviewed. Ms. Lightfoot made the motion to approve the budget and Mr. Ioffredo seconded the motion. It passed unanimously. Mr. Lomas made a motion to pass Resolutions setting the mill levies for the Water and Sewer Subdistrict. Ms. Lightfoot seconded the motion and it passed unanimously.
Wildland Fire Grant – Nothing new to report until spring.
Audit Engagement Letter – Mrs. O’Halloran shared the Audit Engagement letter from Catterson and Company. Ms. Lightfoot made a motion to sign the letter and Mr. Ioffredo seconded the motion, it passed unanimously.
With business concluded and upon motion duly and unanimously approved, it was
RESOLVED to adjourn the regular meeting the Timbers Water & Sanitation District Board of Directors
at 6:55 pm, this 12th day of December 2022.
Respectfully submitted, Kasey O’Halloran
District Manager, Timbers Water and Sanitation District