Members Present: The following Directors were present and acting:
- Krall, President
- Gary Osteen (absent)
- Brock Knez
- Jodi Lightfoot
- Dusty Atkinson (absent)
- Kasey O’Halloran
- Mary Andre, CDC Engineering
Call to Order: The Regular Meeting of the Board of Directors of Timbers Water & Sanitation District was called to order by President Dr. Krall on August 12, 2019 at 5:58 pm, noting a quorum was present.
Minutes: The Board reviewed the regular meeting minutes from July 8th 2019 and the special meeting minutes from the July 15th and 25th 2019 meeting. Upon motion duly made by Ms. Lightfoot and seconded by Mr. Knez, it was
RESOLVED to approve the meeting minutes.
Financials: The Board reviewed the financial statements for July 2019. Upon motion duly made by Dr. Krall and seconded by Mr. Knez, it was
RESOLVED to approve the financial statements.
Invoices: Invoices for July 2019 were reviewed. Ms. Lightfoot requested back up documentation from the Western Bionomics invoices. Upon motion duly made by Mr. Knez and seconded by Ms. Lightfoot, it was
RESOLVED to approve payment of the open invoices.
Transfer of funds from TWSD to TWSWA Enterprise:
District Manager Update:
Ms. O’Halloran updated the Board that the aerators keep breaking down at the WWTP. Mr. Fitzgerald has them up and running and will keep his eye on them. The Water Plant is running fine.
Old Business: Phase I Status Update – The final portion of this phase has now been scheduled to be complete the last week of August. The contractor must have this complete by September 15th per their contract. They believe it will only take a week to complete. Tim and John will coordinate with homeowners on the affects this process will have during the week.
Phase II Status Update- Ms. Andre stated that the ground work is being done at the new WW site. Tim Maxwell has been working with Aslan to assure the schedule is moving along as quickly as possible. Ms. Andre stated the question of the construction survey and how to work with Aslan on getting this completed. Dr. Krall asked Ms. Andre to instruct Aslan that it is their responsibility to get the survey points. If they have issues with that, they can contact Ms. Lightfoot.
Ms. Andre stated that Construction Meetings will be held every other Thursday morning at the jobsite. Ms. Andre issued a fully complete Notice to Proceed for Dr. Krall to sign. She also stated that the equipment has been ordered and on track to get delivered on time. The Building Permit process has begun and is on track to get issued soon. Aslan submitted a shop drawing submittal for an emergency generator that has been reviewed and accepted. Ms. Andre would like to know what it would take to for the Water Plant to utilize this generator. She has not been given a response yet so will update the Board on this topic when she can. Dr. Krall asked for Ms. Andre to push this topic to be resolved this week. Ms. Lightfoot requested a job schedule from Aslan. Ms. Andre stated it will be provided at the Thursday construction meeting. This will be updated every 3 weeks. CDC engineers are wondering if John Fitzgerald is authorized to approve Field Directives up to a dollar limit. Ms. Lightfoot and Dr. Krall believe it should be discussed with John prior to approval. Dr. Krall asked that he be given authority to approve changes up to $5,000. If John needs backup he is asked to call Ms. Lightfoot or Ms. O’Halloran and to update the Board on any changes. Ms. O’Halloran will speak with John tomorrow.
Ms. Lightfoot asked if the final development survey has been received from Whelan Surveys. Ms. Andre stated that it hasn’t been received yet. She asked Willy Whelan to provide it to her as is and then will coordinate with him later on in the year for the final drawings. Ms. O’Halloran will speak with Tim Gibbons tomorrow to get an update on curb stop locates.
CDC Engineering Proposal – Dr. Krall officially signed the proposal that was approved at July 25th’s special meeting.
Zirkel Wireless Contract – Nothing new to report.
New Business: Tour of Water and Wastewater sites – Dr. Krall and Mary Andre discussed what boards and displays they will create for the tour with the State Legislators on Monday, August 19th. John Fitzgerald will also attend the tour. Tim Gibbons will clean the Water Plant for the tour.
With business concluded and upon motion duly and unanimously approved, it was
RESOLVED to adjourn the regular meeting the Timbers Water & Sanitation District Board of Directors at 6:46 pm, this 12th day of August 2019.
Respectfully submitted, Kasey O’Halloran
District Manager, Timbers Water and Sanitation District