Members Present:      The following Directors were present and acting:

  • Ron Krall, President
  • Ash Lesniak
  • Gary Osteen, Vice President
  • Brock Knez
  • Jodi Lightfoot, Secretary/Treasurer

Administrator:

  • Ellen Dalton

Guest:

  • Mary Andre – CDC

Call to Order:              The Regular Meeting of the Board of Directors of Timbers Water & Sanitation District was called to order by President Ron Krall on December 14, 2015 at 5:50pm, noting a quorum was present.

Minutes:                      The Board reviewed the Regular Meeting minutes of the November 9, 2015 meeting. Upon motion duly made, seconded and unanimously approved, it was

RESOLVED to approve the meeting minutes.

 Financials:                   The November 2015 Financial Statements were reviewed. Upon motion duly made, seconded and unanimously approved, it was

RESOLVED to approve the financials.

Invoices:                      Invoices were reviewed at the meeting. It was agreed to pay all open invoices with the exception of CDC’s invoice # 0130765 for $175 to email Jodi about an invoice from Native Excavating. Jodi will follow up with CDC.

Upon motion duly made, seconded and unanimously approved, it was

RESOLVED to approve payment of the open invoices with the exception of #0130765.

Old Business:

Snow removal:             Ron Krall gave an overview of the Snow Removal Meeting. He relayed that Sky valley and the Timbers Village Home Owner’s Association made the decision not to plow the road to fire hydrant 11A.

Joe Duksa, the snow removal contractor, said he would use the large motor grater to remove the bulk of the snow this year, and would follow up with the small bobcat to clean the small areas and clear the fire hydrants. He will be doing the work himself. Joe said he uses the powder-cam live feed at the top of sunshine peak to meter the snow. He plows when the meter shows the snow level above 4”. Ash Lesniak said he would try to keep a log of the plowing dates.

2016 Budget

The Engineering will be kept in fees again, other operating expenses were moved to taxes. Those paying both water and sewer will see a $553 reduction in fees. Taxes should stay close to the same pending assessment values. The water tower project budget was kept the same and will only change if TWSD receives grant money for the project. Upon motion duly made, seconded and unanimously approved, it was

RESOLVED to approve the 2016 budget

Adoption of Fees:        2016 fees will be as follows

Water Only: Total $1,017

Water and Sewer: $1,798

Availability of Service

Water only $508

Water and Sewer $899

Upon motion duly made, seconded and unanimously approved, it was

RESOLVED to adopt new fees beginning January, 2016

 Tax Levies:

Tax District 18Z (Timbers Valley Home Owner’s Association, Sky Valley, and Lomas)

General Operating Expenses

Levy of 0.031501889 Mills

Revenue of $72,790

General Obligation Bonds and Interest

Levy of 0.008344318 Mills

Revenue of $19,281

Tax District 18 (Timbers Preserve)

General Operating Expenses

Levy of 0.012379647 Mills

Revenue of $14,468

General Obligation Bonds and Interest

Levy of 0.008344318 Mills

Revenue of $9,752

Upon motion duly made, seconded and unanimously approved, it was

 RESOLVED to certify the Tax Levies

Quarterly Billing Cycle:

It was discussed to continue to bill for all fees quarterly, with each quarter’s payment due at the end of the first month of the quarter. Upon motion duly made, seconded and unanimously approved, it was

 RESOLVED to bill on a quarterly cycle

District Manager:        With the exception of Ash Lesniak, who asked to recuse himself from the vote, the District Manager contract was reviewed and approved by the TWSD Board. Upon motion duly made, seconded and unanimously approved, it was

RESOLVED to accept the contract with Jodi Lightfoot for district manager

 Water Tank:

It was approved by CDPHE to cap the overflow pipe. The work was completed by Native Excavating. Phase I of the tank repairs will be deferred till spring, 2016. If TWSD is awarded the Small Communities Grant, Phase II of the tank project, which includes draining the tank and painting the interior, can be included in the project ultimately saving the district money by combining the projects.

Teleconference with CDPHE:

Mary Andre will set up a compliance conference call with CDPHE on Friday, Dec 18th

to discuss preliminary details on the Sanitation System Project.

Sanitation System:

SRF Pre-Qualification has been submitted. It was determined that the Timbers is eligible for the a State Sanctioned Income Survey. CDPHE has scheduled a pre-application meeting for 10:30am, on December 21st at the CDC office. Ron requested Mary and Tammy meet early to have a short preparation meeting prior to the official meeting.

Ron requested time at the beginning of the meeting to give a brief history of the Timber District and a summary of the efforts made to bring the systems up to date meeting all requirements.

It was decided that TWSD would provide lunch at the meeting. Mary will check later this week to determine how many will be traveling to Steamboat for the meeting.

Ellen said she would be available for any financial questions that might come up during the meeting.

Small Communities Grant Application:

Two Small Communities Grant Applications were submitted.

  • Water tank project, water meters, and 2 additional fire hydrants.
  • Sanitation System replacement and collection lines

Ron Krall spent time with Mary and Tammy prior to the submittal, to review the application and make minor last minute changes. Ron feels TWSD has maximized the number of points possible. The grant award decision should be announced January 28th, 2016

New Business:             Ron received a phone call from the new buyer of Lot 2 in the Timbers Preserve. Lot 2 is the lot containing the water treatment system easement. The new owner called to make an inquiry regarding the easement. Ron suggested the option of the district to acquire the section with the easement. Ron said he would follow up first of the year. To purchase a portion of the land for public purposes will require legal help.

With business concluded and upon motion duly made, seconded and unanimously approved, it was

RESOLVED to adjourn the Regular Meeting the Timbers Water & Sanitation District and Board of Directors at 7:00pm, this 14th day of December, 2015.

 

Respectfully submitted,

Jodi Lightfoot

Secretary/Treasurer