Members Present: The following Directors were present and acting:
- Jodi Lightfoot, President
- Ronald Krall
- Gary Osteen
- Brock Knez
- Mike Lomas
- Kasey O’Halloran
- Mary Andre, CDC
- Tammy Lake, CDC
- Tyler Desiderio, Applegate Group
Call to Order: The Regular Meeting of the Board of Directors of Timbers Water & Sanitation District was called to order by President Lightfoot on March 8, 2021 at 6:04 pm, noting a quorum was present.
Consent Agenda: The Board reviewed the regular meeting minutes, financial statements and the AR report from February 2021. Upon motion duly made by Dr. Krall and seconded by Mr. Lomas, it was
RESOLVED to approve the meeting minutes.
Invoices: Invoices for February 2021 were reviewed. Upon motion duly made by Ms. Lightfoot and seconded by Dr. Krall, it was
RESOLVED to approve payment of the open invoices.
Transfer of funds from TWSD to TWSWA Enterprise:
No transfer was needed at this time.
District Manager Update:
Mrs. O’Halloran updated the Board on a letter that will be sent out to the residents. The letter is intended to update the residents on the WWTP status, the change in Board officer change and the new online payment process. The letter also addresses that invoices will now be electronically sent out and all residents need to sign up for that through the website.
New Business: Long Term Maintenance Plan – Dr. Krall has been working on a 25 year Maintenance plan for the District. It is still in process, but he hopes to present to the Board at the April or May meeting.
Old Business: District Property Signage- Mr. Lomas is working on this project, he has not had a chance to talk to a few residents about signage just below the Aspen View parking lot. Mr. Lomas will work on it and report back to the Board.
Water Rights – The Board lawyers have created a response and plan to file it with the court this week. This will allow for the District to work on the appropriate plan for the water rights for the next 6 years.
Dam Update – Tyler updated the board on the response back from Dana Miller, the Dam Safety Engineer. She approved of Tyler’s report and the path that the Timber’s Board is planning to head down. Tyler requested that the Board sets a definitive path to move forward. Ms. Lightfoot would like Mrs. O’Halloran to work with Melinda Sherman to get definitive wording on the Centurylink fiber optic line easement. Dr. Krall has asked that Ms. Sherman review where actual case law stands on this situation. Dr. Krall, Ms. Lightfoot and Mrs. O’Halloran will set up a phone conversation with Ms. Sherman in the coming week. Ms. Lightfoot asked what the next step will be to move the dam forward. Ms. Andre stated she doesn’t have any details on funding yet but will get that information to the Board by next month. Dr. Krall asked that the Board and CDC target working on the dam in summer of 2022. Tyler stated that he could have the design completed within 3 to 4 months and construction should occur in early fall and take approximately 2 months. Dr. Krall suggested spending the rest of 2021 solidifying a design and submit for an approval to construct in 2022.
WWTF Update- Ms. Andre updated the Board on the punchlist items that are outstanding at the new WWTF. The punchlist items have not changed or progressed over the winter. Tim and Ms. Lake with CDC have been trying to get Aslan to resolve these outstanding items. CDC has given Aslan all they need to finish off the remaining items which will finish the contract out. Tim believes it should be just a few days’ worth of work to finish out the contract. Aslan believes only one item on the punchlist is part of the contract and the remaining items are considered change order work. CDC will continue working with Aslan to get the items complete. The pay app that is outstanding still hasn’t been submitted to the Board for the reclamation work done in fall of 2020. Ms. Lake believes she will have a follow up soon on the outstanding pay app. Ms. Lightfoot requested a copy of the open punchlist to be shared with the Board. The Board and CDC discussed the internet that connects to the new WWTF. The Board discussed moving the plant to Centurylink for better reliability. Ms. Lightfoot requested that John Fitzgerald look into that change. Ms. Lightfoot asked that the antennae issue be resolved before the next meeting. CDC agreed that John is in need of this resolution soon.
Ms. Lake updated the Board on the reclamation project. Ms. Lake will send out the updated reclamation pay app soon. She will also send out the budget spreadsheet to the Board. Ms. Lake stated that after a conversation with a staff member at CDPHE, she is hopeful that Timbers will be given a discharge permit to discharge the pondwater into McKinnis Creek. She believes this will result in a change order to Aslan to redirect how the water is removed from the pond. Ms. Lake believes it is a 30 day lead time to issue the permit. Ms. Lake believes that land application could begin June 1st so the permit may be needed on July 1st. Aslan needs to understand the plan for this project so they know how to schedule their workload. Ms. Andre and Ms. Lake would like to schedule Aslan as soon as CDPHE gives a verbal confirmation of approval of this discharge permit plan. Ms. Lake will send an email out to CDPHE this week to move the process forward. Dr. Krall brought up the fact that there is a potential that John Fitzgerald could do the work as well or in addition to Aslan. Ms. Lightfoot requested that Aslan is scheduled as soon as possible.
With business concluded and upon motion duly and unanimously approved, it was
RESOLVED to adjourn the regular meeting the Timbers Water & Sanitation
District Board of Directors at 7:58 pm, this 8th day of March 2021.
Respectfully submitted, Kasey O’Halloran
District Manager, Timbers Water and Sanitation District