Members Present: The following Directors were present and acting:
- Krall, President
- Gary Osteen
- Brock Knez
- Jodi Lightfoot
- Mike Lomas
- Kasey O’Halloran
- Mary Andre, CDC
- Tammy Lake, CDC
- Elizabeth Hinchman, Sharp, Sherman, and Engle
Call to Order: The Regular Meeting of the Board of Directors of Timbers Water & Sanitation District was called to order by President Dr. Krall on December 14, 2020 at 6:02 pm, noting a quorum was present.
Minutes: The Board reviewed the regular meeting minutes from the November 2020 meeting and the special meeting on November 23. Upon motion duly made by Mr. Osteen and seconded by Ms. Lightfoot, it was
RESOLVED to approve the meeting minutes.
Financials: The Board reviewed the financial statements for November 2020. The Board reviewed the AR report. Upon motion duly made by Mr. Knez and seconded by Dr. Krall, it was
RESOLVED to approve the financial statements.
Invoices: Invoices for November 2020 were reviewed. Upon motion duly made by Ms. Lightfoot and seconded by Dr. Krall, it was
RESOLVED to approve payment of the open invoices.
Transfer of funds from TWSD to TWSWA Enterprise:
Mrs. O’Halloran requested a $4500 transfer. Dr. Krall made a motion to approve this transfer, Ms. Lightfoot seconded the motion and it passed unanimously.
District Manager Update:
Mrs. O’Halloran stated the Water Plant and the new WWTF are running as expected. Mr. Fitzgerald has trained Mr. Gibbons on the new WWTF as a backup operator. He will continue to train him as the winter progresses.
New Business: Officer Election– Tabled until January meeting. Dr. Krall has asked the Board to consider a transition of his presidency and spot on the Board. He stated that his term ends next May and he would like to transition his obligation as a president to someone else.
Old Business: Water Rights – Elizabeth Hinchman, from Sharp, Sherman and Engle’s office, has been working on the response to the letter regarding the water rights on the Dwight Corder Pipeline. The letter stated a few concerns that the Board needs to address. The District needs to hire a consultant to create a population projection. This consultant will need to take into consider the current zoning and what is left to be built out in the Timbers area. This needs to be done to determine how much water will needed in a theoretic future. This needs to be done to complete a response so the District does not lose the conditional water rights they have. The Law Office will file the response and request tomorrow with the Water Rights Division. Ms. Sherman is to give the board some suggestions on a consultant to do this work. The conditional rights would be cancelled if they aren’t going to be used to serve a population. The Board needs to prove the potential future demand for these water rights. Mr. Lomas will reach out to Chad Phillips and report back to the Board.
Snowplow Contract – Dr. Krall contacted Joe Duska to get a revision on the snowplow contract because the old WWTF road will not need plowed. The new contract has not been received yet. The Board expressed their confusion and/or frustration with the times at which D&D has chosen to plow with the lack of snow that is on the ground. The Board decided that D&D should contact Mike Lomas before coming to plow when the snow is questionable.
WWTF Update- The certificate for substantial completion needs completed. Dr. Krall made a motion to approve the substantial completion certificate as of December 14th. Ms. Lightfoot seconded the motion and it passed unanimously. Ms. Andre updated the Board on the open topics from last month. The propane tank error was not charged to Timbers because it was a contractor error. The plant did start operations seven days later then it was originally planned but it was due to multiple factors, not just the propane error. The controls and antennae issue have been resolved since last meeting as well. Marcus of Sycon, under the engineering contract, has issued a recommendation on where the antennae should be placed. CDC is still working with the plant operators on the best location for this mounting.
CDC is dealing with leaks on the couplings in the UV system. Mr. Fitzgerald has requested a meter that will measure alkaline in the influent and effluent water and CDC is working with him to find the best option. The AIS requirements are still open in regards to Aslan finishing up their documentation on the hardware for the doors in the project. Data cables for the flow meters are still outstanding.
The reclamation project is on hold through the winter. Ms. Lake has put together a letter to CDPHE letting them know the options for dewatering come Spring. She will share it with the Board as soon as she is able to get it completed. She would like to setup a call/meeting with CDPHE and have Board members join. She will work with Dr. Krall to get this organized.
Budget 2021 – Dr. Krall presented and reviewed the 2021 Budget Presentation document with the Board. It is attached to the minutes. To adopt the budget, a Resolution is to be passed. Dr. Krall made a motion to approve the resolution, Mr. Knez seconded the motion and it passed unanimously. To set the mill levies, two resolutions needed to be approved, one for the Sewer Subdistrict and one for the Water Subdistrict. Dr. Krall made a motion to approve the resolutions, Mr. Knez seconded the motion and it passed unanimously.
With business concluded and upon motion duly and unanimously approved, it was
RESOLVED to adjourn the regular meeting the Timbers Water & Sanitation
District Board of Directors at 8:41 pm, this 14th day of December 2020.
Respectfully submitted, Kasey O’Halloran
District Manager, Timbers Water and Sanitation District