Members Present: The following Directors were present and acting:
- Ron Krall, President
- Gary Osteen, Vice President (absent due to work)
- Brock Knez
- Ash Lesniak
- Dusty Atkinson
Assistant District Manager:
- Kasey O’Halloran
- Jodi Lightfoot
- Mary Andre, CDC Engineering
- Melinda Sherman, Sharp, Steinke, Sherman & Engle
Call to Order: The Regular Meeting of the Board of Directors of Timbers Water & Sanitation District was called to order by President Ron Krall on August 14, 2017 at 5:55 pm, noting a quorum was present.
Minutes: The Board reviewed the regular meeting minutes of the July, 2017 meeting. Upon motion duly made by Ash and seconded by Brock and unanimously, it was
RESOLVED to approve the meeting minutes.
Financials: The July 2017 financial statements were reviewed. Ron has requested that Kasey set up a meeting with him and Jodi to discuss Grant funds. Upon motion duly made by Brock and seconded by Ron and unanimously, it was
RESOLVED to approve the financials.
Invoices: Invoices for July 2017 were reviewed. The CDC invoices were not approved. Jodi is to review them and ask the Board for approval for payment via email. Upon motion duly made by Ron and seconded by Brock and unanimously, it was
RESOLVED to approve payment of the open invoices.
Transfer of funds from TWSD to TWSWA Enterprise:
Kasey requested a $10,000 transfer to meet the needs of the enterprise and to stay in line with the budget. Upon motion duly made by Dusty and seconded by Brock and unanimously, it was
RESOLVED to approve a transfer of funds.
Water Tank Project: The water tank is complete and everything has been approved by Mary. The plan is to fill the tank 5% today and test the water content and then fill it more as needed. Catamount has a board meeting tonight and has all the information they need on the temporary tank so the hope is to get approval for them to buy it. GEI has also agreed to buy it back but Jodi has not received a bid yet. Sometime in the next month GEI will come take it out. The board has a bill from Pittsburg tank for a valve on the tank to drain it, eliminating $8000 in work. Jodi will check on the ladder and valve to assure it has a lock on it. (ACTION – Jodi) The project went as smoothly as the board could have hoped for. Jodi also notified the board that there is still a pallet of sand bags which has a high value. Ash asked that we track down where it was purchased and potentially return it. Mary has worked with Tim on getting the technicalities of filling the tank and the chlorine level to the correct range. It will take 10-12 days to get the newly painted tank to the appropriate level. Mary suggested painting the outside and inside of the new tank every 20 years and every 5 years have a diver come through and inspect the tank.
Wastewater Treatment Plant:
Discharge Permit Modification – Nothing new to report.
Fish Study – No fish were found at the Wastewater Treatment Facility site and none at the lower site either. There were 5 fish found on the west side of Hwy 40 and four of those fish were not native. CDC is very hopeful Timbers will receive a waiver in regards to the temperature limits from CDPHE. The Board was asked to review and email back an approval on Wetland survey bids.
Collection System Options – Engineer who used to work at CDC, Mike, has been working hard on the collection system. He has come up with thoughts on ways TWSD can save on the collection system and what can be done to get a better handle on the collection system. First, the Board wants to know where it is located now and what needs to be replaced in regards to the easements TWSD has. Secondly, there are sections in the collections system where a liner can be used instead of replacement however it would put a significant scar across the forest. CDC was asked to look at manhole 12 and check the INI in that area. TWSD wants a sense of how much of the INI is upstream. This info will help to determine how urgently replacement of the collection system needs to happen.
Surveys – –A number of surveys have been done of the property around the water treatment plant. TWSD needs to be sure the collection system we replace is within our easements. Every time a survey is done on the site, it is a little different from past surveys. Melinda, Mary and Ron met last week and discussed the surveys that have been completed. They believe it would be in the best interest of the district to commission an overall survey of the Districts easements and property. This would be a master survey and would allow correction of any easements that are inaccurate or inconsistent. Melinda is asked to write up a bid package to send to surveyors and get quotes. From there the board can decide what needs to be done.
Selection of Treatment Plant Technology– Mary outlined the two options, an SBR or Advantex unit in further detail for the board. No one on the board was comfortable making a decision on the technology to purchase without further details. CDC was asked to provide the following information so a decision could then me made:
- CDC to prepare 1 page line item comparison of construction and
engineering costs, O&M annual costs, 30 year O&M costs (with backup). CH2M
- CDC to contact Roger of SCG representing Advantex regarding potential
opportunities to reduce costs and firm up equipment costs, and also request
a list of recommended installers.
- CDC to consider whether need cultural resources survey for site
application and environmental assessment
- CDC/CH2M to consider whether the denitrifying wetland could initially be
removed from the project and what the risk may be that this may be needed
within 5 years. For design to be included with this project, CH2M would
need to submit a new technology submittal to CDPHE this month.
- Priority is on the Site Application deadline coming up at the end of
Zirkel Wireless Contract:
Melinda has not been able to discuss the new contract she created with anyone at Zirkel as no one will return her call. Jodi has given keys to the Zirkel works who want to see the area so they can design the enclosure. Ron suggested Melinda just email the new contract to Alan prior to the enclosure being built.
Past due fees: Mike Woolverton has not paid for his second and third quarter fees. Melinda will send him an email reminding him of the parameters that were set when a deal was made with him earlier this year. Kasey is to email Melinda those parameters. (ACTION-Kasey and Melinda)
Fire Hydrants – Ron believes there are three fire hydrants that are in need of renovation. Once the amount of grant money remaining from the Water Tank project is determined, the Board can decide if they are able to do the renovations this year or wait until next year.
John Fitzgerald – Due to an increase in workload, Ron moved that his pay get increased to $915 a month. Ash seconded the motion and it passed.
With business concluded and upon motion duly and unanimously approved, it was
RESOLVED to adjourn the regular meeting the Timbers Water & Sanitation District Board of Directors at 8:29 pm, this 14th day of August 2017.
Assistant District Manager
Timbers Water and Sanitation District